Difference between revisions of "ISDC Conference 2011"

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m (change of dates)
m (added contract)
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==Calendar==
 
==Calendar==
 
* March 15, 2011: Soft Due Date for Makers Local 256 and HAL5 to come to an agreement.
 
* March 15, 2011: Soft Due Date for Makers Local 256 and HAL5 to come to an agreement.
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* April 1, 2011: Hard Due Date and Signature Deadline for Makers Local 256-HAL5 Contract for ISDC.
 
* May 18, 2011: ISDC Conference, Huntsville, AL, Von Braun Center & Embassy Suite Hotel and Spa. http://isdc.nss.org/2011/
 
* May 18, 2011: ISDC Conference, Huntsville, AL, Von Braun Center & Embassy Suite Hotel and Spa. http://isdc.nss.org/2011/
  
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==Current Terms & Proposed Contracts==
 
==Current Terms & Proposed Contracts==
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Per Yohan Lo, the local HAL5 president and ISDC organizer, the starting cost is $2,000 to have a 10'x10' exhibit floor space at ISDC. To reduce this cost, Yohan has proposed that we offer volunteer services to HAL5 for ISDC.  As it stands, to participate, all volunteers will have to pay for their registration up front at the rate they currently qualify. Rebates will be given based on the number of hours you volunteer.  He has proposed that we can volunteer for the following:
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* International Space Development Conference (ISDC) 2011, in Huntsville's Von Braun Center, May 18-22.
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# Be in charge of a specific ISDC track or function, and receive a discount on the table cost.
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** The International Space Development Conference (ISDC, http://isdc.nss.org/2011/) for 2011 in Huntsville's Von Braun Center has asked us to assist them with a break room at their conference in May from Wednesday the 18th to Sunday the 22nd.  In exchange, we will get a non-profit presentation table/booth for free.
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# Provide entertainment or technical support.  We will have our own IT support, and our AV support is TBD.
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** This is a HUGE conference that attracts the international space community from big players and professionals in space exploration to space enthusiasts.  It would be a great opportunity for Makers Local 256 to present themselves to a larger technical community and to a good majority of Huntsville technical talent.  
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#* In support of the above two, ISDC needs extension cords, power strips, Ethernet cables, wifi routers, laser printers, etc.  If you provide what we need (TBD), we could give you $XXX off. Or provide x, y z and we give you a table free.  You will be required to label your loaned items, and realized that we will try our best to make sure they are not 'taken' by others.
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** However, ISDC has asked us to sign a formal contract with them (services in exchange for a presentation space).  We must decide what we can provide to ISDC for the duration of the conference and write that into the contract.  They are expecting a draft contract by 3/15/11 and a signed commitment by 4/1/11.
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# Bring in x amount of registrations (TBD)
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*** The current proposed contract is as so;
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# Errand Gophers - It can be running back and forth between VBC and Embassy Suites, or to outside for errands.
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**** For the duration of ISDC 2011 in May from Wednesday the 18th to Sunday the 22nd:
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# Break/Game Room - Set up some fun computer games (wii or PS3). Nothing violent. If you can provide the consoles and appropriate games, and maybe TV/projector, then we could give you a table for free
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***** Makers Local 256 provides to ISDC at no cost:
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****** A computer or AV projector that can be hooked up to wifi or game console that is bright enough to be seen in a moderately-lit room.
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One thing to remember is that once HAL5/ISDC and ML256 reached an agreement, there will be a MOU (Memorandum of Understanding) that needs to be signed.  For now, I will assume that March 2011 will be a soft due date for Makers Local 256 and HAL5 to reach an agreement.  
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****** X-box or equivalent game console.
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****** Provide non-violent games or family friendly games along with associated hardware.
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Be warned, per Yohan, the table in the current deal has no POWER.  If you require power, we
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****** A Projection Screen.
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will have to talk about additional cost.
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****** OPTIONAL BONUS - Internet Cafe - Ensure the computers are secure.
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***** ISDC Provides to Makers Local 256 at no cost:
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****** A non-profit presentation table (6') or booth (10'x10') for free.
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******* Original cost is $250 for a table and $300 for a booth.   
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******* No electricity provided to the presentation table/booth, we will need to pay extra for a hookup. <- Arrange with Yohan juice or no since we need it for the game room.
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******* For convenience, we can get the presentation table by the break room.
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****** Two Exhibitor Badges granting free access to the conference.  We can share them amongst ourselves when we take breaks.
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***** Times of the Conference:
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****** May 18 - setup day
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****** May 19-21 - 8 am to 6 pm
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****** May 22 - 8 am - 12 pm
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****** May 22 - after 12 pm, tear down
  
 
=== Reducing The Price Further ===
 
=== Reducing The Price Further ===

Revision as of 14:15, 14 March 2011

Creator:
Spacefelix
Status:
In Planning
Born On:
19:30, 12 December 2010 (CST)
Last Updated:
14:15, 14 March 2011 (CDT)

Overview

The local chapter of the National Space Society, HAL5 is hosting the 2011 International Space Development Conference (ISDC) in Huntsville, AL. This conference attracts astronauts, scientists, entrepreneurs, government officials, activists and citizens of this planet who look forward to the opening of the "final frontier" to discover the future of space exploration. Yohan Lo, the local HAL5 president and ISDC organizer, is looking to give Makers Local 256 a table to present the hackerspace and what we do. In exchange, we can have a reduced price by volunteering services. This would be an excellent opportunity for Makers Local 256 to reach out and represent the hacker/maker community.

Calendar

  • March 15, 2011: Soft Due Date for Makers Local 256 and HAL5 to come to an agreement.
  • April 1, 2011: Hard Due Date and Signature Deadline for Makers Local 256-HAL5 Contract for ISDC.
  • May 18, 2011: ISDC Conference, Huntsville, AL, Von Braun Center & Embassy Suite Hotel and Spa. http://isdc.nss.org/2011/

To Do

  • Gather volunteers and projects for presentation.
  • Contact Yohan Lo for more information. Spacefelix is POC.
  • Do our research on reducing the cost as much as possible and getting as many amenities as we can for the table (e.g. power). Formalize deal with HAL5.

Current Terms & Proposed Contracts

  • International Space Development Conference (ISDC) 2011, in Huntsville's Von Braun Center, May 18-22.
    • The International Space Development Conference (ISDC, http://isdc.nss.org/2011/) for 2011 in Huntsville's Von Braun Center has asked us to assist them with a break room at their conference in May from Wednesday the 18th to Sunday the 22nd. In exchange, we will get a non-profit presentation table/booth for free.
    • This is a HUGE conference that attracts the international space community from big players and professionals in space exploration to space enthusiasts. It would be a great opportunity for Makers Local 256 to present themselves to a larger technical community and to a good majority of Huntsville technical talent.
    • However, ISDC has asked us to sign a formal contract with them (services in exchange for a presentation space). We must decide what we can provide to ISDC for the duration of the conference and write that into the contract. They are expecting a draft contract by 3/15/11 and a signed commitment by 4/1/11.
      • The current proposed contract is as so;
        • For the duration of ISDC 2011 in May from Wednesday the 18th to Sunday the 22nd:
          • Makers Local 256 provides to ISDC at no cost:
            • A computer or AV projector that can be hooked up to wifi or game console that is bright enough to be seen in a moderately-lit room.
            • X-box or equivalent game console.
            • Provide non-violent games or family friendly games along with associated hardware.
            • A Projection Screen.
            • OPTIONAL BONUS - Internet Cafe - Ensure the computers are secure.
          • ISDC Provides to Makers Local 256 at no cost:
            • A non-profit presentation table (6') or booth (10'x10') for free.
              • Original cost is $250 for a table and $300 for a booth.
              • No electricity provided to the presentation table/booth, we will need to pay extra for a hookup. <- Arrange with Yohan juice or no since we need it for the game room.
              • For convenience, we can get the presentation table by the break room.
            • Two Exhibitor Badges granting free access to the conference. We can share them amongst ourselves when we take breaks.
          • Times of the Conference:
            • May 18 - setup day
            • May 19-21 - 8 am to 6 pm
            • May 22 - 8 am - 12 pm
            • May 22 - after 12 pm, tear down

Reducing The Price Further

  • As we are a 501(c)3 charitable organization, we ought to be able to reduce our costs further with HAL5.
  • There is a category for educational societies to have a reduced price for a table on the exhibition floor. Do we qualify for this? We will need to ask Yohan and ISDC organizers if this is possible. However, if we can get it all for free; admission for each volunteer, a table AND power, etc. by just volunteering our services, then this is moot.
  • As the current contract does not provide power to the table without additional cost, can we cut a deal for power for free?

Volunteers

Recommend that we also put up projects related to the 2011 ISDC theme:

  • Transportation
    • Launch Vehicle
    • Spacecraft
    • Personal Spaceflight
    • Space Settlements
  • Technology
    • Science
    • Propulsion
    • Biotechnology
    • Nanotechnology
    • Robotics
    • Artifical Intelligence
    • Life Support
  • Culture
    • Politics
    • Outreach and Activism
    • Education
    • Food
    • Fun!
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