Facilities Committee Page

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The Facilities Committee helps members with the maintenance, operation, repair, cleaning and management of the shop and its various resources and equipment. Currently under Facilities Director, Phil Showers.

Priority Tasks

Facilities Priority List

Regular Tasks

Lost and Found

  • Lost and found is for Personal Property.
    • Shop property, tools, and materials from hackables don't go in L&F, they get put away.
  • There are 2 and a half shelves in the Hackables Area that are devoted to L&F.
  • They are clearly marked.
  • Things in L&F are not fair game.
    • They are personal property that was left out and needs to be taken home.
  • The L&F shelves are split into 3 Staging areas.

The Lost and Found Process

  1. An item has been found that is personal property and is unmarked and unknown! It belongs in L&F! Put it in the "WEEK ONE shelf!
  2. Each Tuesday, Facilities Committee members will go up and move things from the Week One shelf to the Week Two shelf.
  3. Things in the Week Two shelf will go to the Week Three shelf.
  4. Things in the Week Three shelf will be disbursed.
  5. Disbursal means that an item will either go into Hackables, be thrown away, or stored in Phil's garage, in the case of property who's value demands it needs longer time for waiting for the owner to claim it.

Shop Cleaup & Buildup

Next Scheduled Time Pending

Rules Of Cleaning

  1. Do no harm.
  2. Put like items together:
    • Trash with trash.
    • Tools with tools.
    • 3D printer parts with 3D printers.
  3. Now find a home for things:
    1. Is there a banker box for this thing?
    2. Is the banker box full?
      • YES: make room in the box or throw item away (there's probably room)
      • NO: put your hand in the box young atreides
    3. Put it in Hackables shelf.


Complete these at each cleanup:

  • Controlled Cleaning - Gather what needs to be thrown out from Phil, Nathan, Tim, and Tyler . Break it down and reuse/recycle/trash parts. IF YOU INTEND TO THROW SOMETHING OUT, PASS IT BY THOSE GUYS FIRST.
    • Clean out lost & found of tools and loose items.
    • Clean tables top and bottom. MEMBERS: Make your personal boxes ready by storing away your stuff or labeling what is yours.
    • Label shop tools with 'ML256'.
    • Clean and organize storeroom. Make the alleyways clear.
  • Bathroom - Clean bathroom.
  • Kitchen - Clean up microwaves, utensil area and fridge.
  • Sweep and Mop Floors


Complete one of these as possible at each buildup:

Safety Tasks

New Member Shop Walkthrough

Point out locations of/give note to:

  • Rooms and what they are used for and associated hazards.
  • Hazard and Safety Placards and Procedures
  • Location and Types of Safety Gear and their usage.
  • Location of Material Safety Data Sheets & Manuals for Equipment
  • Safety Alarms (have them press test buttons so they know what each alarm sounds like):
    • One Smoke Detector in Kitchen.
    • One Carbon Monoxide on top of Fridge.
  • First Aid Kit
    • One in Kitchen.
  • Phone Locations, and !alert functionality.
    • Advise new members to keep a cell phone on them as a backup in case they must call for an emergency.
    • Let them know about the IRC !alert function.
  • Fire Escapes and Exit operation
  • Fire Extinguishers, have them confirm they know how to operate and check condition (full/empty):
    • Two in Garage Area; on near No-Store Zone and one by entrance to office area.
    • One in Loft above Garage Area by dirty sink.
    • One in Kitchen by stove.
    • One in Office Lounge on top of Server Rack.
  • Shop Exit Checklist
    • Check before leaving if you are last. Or if you are leaving someone as the last, tag them.
    • Toxic/E-Waste and Oil/Petrochemical Waste Disposal Bins and what is accepted.
    • Recycling (Regular, Special & Scrap Metals) and Garbage and what is accepted.
  • Clean and dirty sinks.
  • Cleaning gear.
  • Show new members how to operate:
    • Heater/AC
    • Front Door
    • Garage Doors
    • Light Switches indoor and outdoor.
  • Storage, Equipment & Tool Locations
    • Show the no-store zone.
    • State where transient projects are being stationed and what is going on with them.
    • State what equipment is free use and what equipment requires that you speak to the owner before use due to hazards or special training required (e.g. Ratmandu's welder, Enabrintain's CNC laser cutter, radial arm saw, Korc's wood lathe, etc.)
  • Whiteboard and Space Usage Etiquette.
    • Photograph the white board if you want to keep it, do not let your writings stay out more than a week. Others need to use it too.
    • Store your stuff in only the space of a tote box.
    • Clean up after yourself. If you must leave something out, please label it thusly.
  • Kitchen and food rules of thumb for rot.
    • If food spoils, dispose of it immediately.
    • Compost pile outside can take food waste.

Equipment & Materials Requests

Please submit equipment requests to the Equipment & Materials Request Page.


Metal Recycling

Tennessee Valley Recyclers will pay you to bring metal to them to be recycled.

Hazardous Waste Waste Disposal

Done per the The Solid Waste Disposal Authority of Huntsville's Household Hazardous Waste Program.


The facilities committee helps members with the following:

  • Garbage Disposal & Recycling
    • Take out garbage from the cans inside the shop to our dumpster it is emptied once a week.
  • Old Equipment Scrapping, Salvage & Disposal
    • This task is controlled by the following people. DO NOT throw any equipment or material in the shop away without their permission since members may have been saving/working on it for a project.
    • The above members will mark items for dispersal. They will be broken down and separated into usable parts, recyclables, toxic and e-waste and general trash. Each will be processed accordingly.
    • Shop Members will be encouraged to liquidate property before it is disposed of in the dumpster or to the streetside for metal scrappers.
    • All due effort will be given to allowing Shop Members to call dibs on shop property that is being disposed.
      • This is effectively saving a thing from the dumpster without actually having to pull it from the dumpster.
  • Building Maintenance & Cleaning
    • Repairs lights and plumbing. Is responsible for getting it done or calling the right services to get a repair done (e.g. landlord, repair service, etc.).
    • Runs cleanings and notifies shop members so they have ample time to prepare their projects and tables for a cleaning. Preparation could be just either labeling project items, marking out what space not to enter, covering items with a sheet or completely storing the project away.
  • Assists Material & Equipment Storage
    • Sets up areas and storage systems to store material and gear (e.g. bins, shelves, racks, chests, etc.). Also keeps shop notified of where things go via wiki, labels, e-mail, etc..
  • Ensure Proper Safety For Shop
    • Assist in ensuring shop has proper safety equipment, dangerous materials are stored properly, and the right safety measures are used and training provided for members.
  • Keeps Shop Inventory List

The main source for how stuff is done in the shop is from the 203BrownSt page.

Landlord Responsibilities

UPDATE FOR 414 STEVENS (Note 5/8/11)

  • Plumbing repair
  • Electrical wiring repair
  • Structural repair

Note: Phil is the point of contact for any issues that are the landlord's responsibility.

Notes/Lessons Learned

  • Spacefelix's Running Notes for FC
  • 14-2 Romex w/ Ground is good for 120VAC.
  • Make Shop
  • Light Repair - The small lights in the storeroom use F40T8 bipin fluorescent bulbs with 120V electronic ballasts for two bipin F40T8 bulbs. The large lights around the shop use either slimline (single pin) F96T12 bulbs with 120V magnetic ballasts for two slimline F96T12 bulbs or slimline F96T8 bulbs with 120V electronic ballasts for two slimline F96T8 bulbs. The regular Edison Socket fixtures use 65W-equivalent CFLs. Do not use fluorescent bulbs with dimmer switches, they will wear out faster.
  • Carpentry - Do not use wet wood or pallets for building furniture meant to last and/or hold heavy loads. The wood has been ruined/warped and is of low quality.
  • To run a club, there needs to be a degree of dedication towards the place; e.g. manage the maintenance and buildup of your place carefully.
  • In a shop where many projects are being run at once, be mindful of who works on/owns what to avoid conflict.
  • The best time to run a clean up is not each month, but after every convention; before, everyone is working on projects for the con. Afterwards, they will be done and ready to clean up.


Shop Heating & Cooling - Complete

Details on Shop Heating & Cooling Page.

Kitchen - Complete

See 'Tuesday Night Feasts' for scheduling and info

  • 4/10 - 220V will be needed for stove, Ratmandu can help. For now, 110V will work for basic appliances; pizza oven, microwave, etc.
  • 11/11 - Oven Installed

INFORMATION ONLY: First Saturday of Every Month, 10am: Dump Day

  • The Huntsville Landfill at Leeman Ferry Road is open from 8am to noon on every first Saturday of the month. Take our toxic and E-waste to the dump. If Saturday is a holiday, they are open on the following Saturday.
    • As they only accept household toxic waste, be sure to state you are dumping for a residence. Given that our organization is a hobby shop, we will not be dumping anything beyond household toxic waste. Here is their list of what is acceptable as such. NO radioactive, biological or explosive waste!
  • Before 11:30am, take our scrap metal for recycling at Tennessee Valley Recycling (Huntsville Division, 606 Triana Blvd, Huntsville, AL 35805, 256-539-0770).
    • Before throwing, leave some stock for welding and building/forging. Welding stock is any metal piece that is thicker than a Nickle. Building stock is any metal piece that is large and continuous; the larger the piece and the fewer the cuts and holes the better. However, the Aluminum cans may be recycled since they do not work well for forging or welding.