Meetings/2009-01
Date/Location
Proposed
- January 13 2008
- 8:00pm
- Shop
- Eat before, or bring food with.
- All members
Agenda
| Topic | Presenter |
|---|---|
| Review of Action Items | Everyone |
| Compiling of Charter Member pledge amounts for second fiscal year (starts in april) | Jeff |
| Business Personal Property Coverage | Jeff |
| 501c3 Status | Jeff |
| Green dotted items | Nathan |
| Space | Bob, Jeff, Ray, Nathan, Greg |
Attendance
- TBD
Discussion
- Business Personal Property Coverage is $5k. If there are any priority property loans to the shop we need to establish them.
- Jeff called the IRS, as of 1-6-09 they are processing the applications filed in July, Ours was received Oct 17th.
- They're working at about a month-to-month ratio, and are badly backlogged
- That puts ours as being worked in March
- This Website is where we can see what month they are processing, under "Current Status of Applications Requiring Additional Development": http://www.irs.gov/charities/article/0,,id=156733,00.html
- They have confirmed that our application will need additional work, but will not specify as to what regards until our case is assigned
- They're working at about a month-to-month ratio, and are badly backlogged
Notes
Action Item List Review
Lawyer release form
"shop" refers to here. suggest "make shop" written by lawyer, but not an AL lawyer. Is there an AL issue? Mog can ask an AL lawyer for us.
Monthly Contributions
Review is getting bumped to 2010. everyone has sent treasurer items
Schedule time for tool class
jeff will let us know feb
usb auth grounding soln
the lights turn off, the door opens. foil around it? earth ground the system, wires, computer, etc.
Webcam System
bumped to Feb
WWW Group will present prototype front page for the group
meeting tomorrow. bump to feb.
Dot things to sell
Progress has been made.
Garbage
Garbage is not feasible. purchase from bfi or commercial trash service.
confirm: trash is a group effort. everyone takes a bag every once in a while. trash bags are underneath the microwave.
Finance audit
Feb.
This completes the action item list.
Compiling Charter Member Pledge Amounts
bills per month for 2009: $862
charter member income: $865
counting other member pledges: $95 more dollars a month.
Some people are contributing less.
Business Personal Property Coverage
Insurance- $5k business coverage property. stuff our org doesn't own, but if it gets stolen we get up to 5k covered.
Jeff proposes we create a priority list of claimage. Loan Items page: One exists. It hasn't been updated in a while. and no one knows where it is.
things like the laptop, servers in the back room. its for loaned items vs. donated items.
Everyone that cares put your stuff down. Bob will make a page for it.
Ray chimes in and says Battlebots equip will be about $5k
Nathan will send an email Monday to remind everyone to put their stuff on there.
501c3 status
They are backlogged. not reviewed till March. We have been in the field of "our paperwork needs more work" category.
Unfortunately, we will not have it in time for tax year 2009. When we do get it, we can file a tax correction form and
Green dotted items
Nathan proposes people look through and keep it. Not much is worth ebaying. Maybe take it to the Tech Recycling Center. unless someone will ebay it.
Ray has made a list of what the stuff is. Brian volunteers to ebay it.
Jeff says if it hasn't sold by x date, take it to the TRC.
Matt suggests a week or two to get stuff online. And
...
Approximate Meeting Notes
The following is an approximation of the rest of the meeting. I lost my notes because my log in timed out. --Saratheneale 21:16, 13 January 2009 (CST)
Space
1. Inergi Building Bob will ask further questions 2. Andy Kusak house Jeff will call
Member Status
1. Matt made a timeline. Basically members are inactive after 2 missed payments. Key access is revoked.
2. There is debate about what to do when and if that member wants access back. 2 months of missed payments? decision before the board?
3. Matt is writing a member status proposal for us to vote on.
