Meetings/2009-10

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Date/Location

  • October 20th, 2009
  • 7:30pm
  • Shop
  • Eat before, or bring food with.
  • All members

Agenda

Topic Presenter
October Election Brimstone
Review of Board Action Items Chairman Action Items
Treasurer's Report Treasurer Action Items
Netadmin Report TBD Action Items
Facilities Committee Report Facilities Committee Action Items
Project Chairman Action Items
Publicity & Events Publicity Chair Action Items
New Member Recognition Secretary
Decide next meeting date Chairman
Update "Action Items Closed Since Last Meeting" Redmine Filter 'Closed' date to be today's date Chairman
Change Door Code Secretary
Amendment/0004-ThreeMonthsPreceding Omegix
October Election Results Elections Committee


Discussion

Treasurer's Report

  • Have not heard back from BSJ contact. Nathan is going to go visit them at their workplace when he gets back into town.

Coffers

(As of 10/20/09)

  • Bank Balance: $2,236.03
  • Total October Donations and One Time Contributions: $686
  • Total October Bills: $750 + $3.95 + $70.53 + $119.52 + $27.08 = $971.08
    • Rent, Paypal, Comcast, Utility, Insurance
  • Total October Losses: $285.08

Please note this does NOT include any donations that have yet to be made. There are 9 members that may or may not contribute additional October donations.


Collected Earmarks / Specific Fundraising

  • Insurance $162.50
  • Kittie $137

Proposal

  • From the last meeting, we were going to utilize the $100 donation to the kittie/ML256 to pay for any reimbursement requests regarding food purchased by Mudflap. As per Strages there won't be any financial requests. Propose allocating the donation 50/50 between kittie and ML256.

Inactive Membership

'Active' => Whether their pledge was in on time.
'Late' => Pledge was not contributed
'Inactive' => Membership needs to be evaluated.

(As of 10/18/09) Beginning of Month marks first late day of month. (Ex: If October donation has not been received by Oct 1st, it's considered behind)

  • Total Members: 31
  • Late Members (Total): 9
    • Non-Financially Contributing: 2
    • 1 month behind: 6
    • 2 months behind: 2
    • 3 months behind: 1

Minutes

Attendance

  • jeff cotton
  • greg brown
  • sara neale
  • matt robinson
  • ray nordin
  • kinsey moore
  • justin (ratmandu)
  • ethan
  • brian walker
  • tim (crashcart)
  • matt o'gorman
  • jake pollaty
  • bob kepfler

Review of Action Items

  • votes taken
  • mog got some info from the alabama lawyer
  • bob has successfully started the new member orientation, it is considered started and a work in progress
  • jeff took photos of the shop for future insurance claims, considered done
  • NEW: bob will contact jennifer(NPR) for PSA
  • NEW: ethan will take care of organizing for open house

Treasurer's Report

  • have not heard back from BSJ contact
  • still waiting to hear back from mudflap on how much he came up short for the meetup
  • we are putting the $100 from the meetup toward the tool fund
  • The treasurer's report was amended during the meeting to reflect that we have no members that are 3 months behind, and three members that are 2 months behind.
  • The treasuerer's report was amanded during the meeting to reflect that ML256 made a positive $15 for October after receiving an additional contribution, as opposed to the negative $285.

Facilities Committee Report

  • cleanup day nov 7th
  • take hazardous materials to the dump before noon on the 7th
  • heads up about the tool and equipment request page
  • painter is currently storing wood here, we need to change the door code when the painter is done
  • bees should be gone, if they're not dead, tell bob
  • instruction on how to operate heater

Decide Next Meeting Date

  • next meeting is 7:30 on nov 17

Membership Applications

  • Alice Scanland - sponsored by kinsey moore and matt robinson, voted in

Proposals

  • The proposed amendment to the bylaws will be voted online.
  • Kinsey needs to send out an email to have the board vote on the amendment to add "the" to the board eligibility clause

Miscellaneous

  • The board shall note that today is greg's birthday.
  • open house tenative for december 5th, no particular focus