Secretary

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General Duties

  • Update Board Members when elections occur
  • Check the mail whenever possible
    • at LEAST once a week more around the beginning of the month
    • box 2234
    • key held by secretary

Meeting Duties

  • Send out email reminders about meetings, a week before and day of
  • Take attendance and notes during meeting
  • Introduce new members at monthly meetings
  • Make sure to get date of next meeting
  • Make sure the door code gets changed
  • Create new meeting page using "subst:Meeting"
  • Tweak news page to include new meeting page
  • Tweak meeting calendar and bottom of list
  • Send notes out to members list after meeting and the new door code
  • Weed out deactivated members from the active members binder

Board Elections

  • Edit the Board Members page to reflect the newly elected board members
  • Ensure that officers and semi-permanent positions are selected from elected board members

Proposal Duties

  • Notify membership of new proposals to start the proposal process
  • Notify membership of the results of proposal voting

New Member Processing Duties

  1. Check 2 times a week or more if possible for new member applications
  2. Upon finding applications
  3. Wait 3 days
  4. Secretary informs board members that voting has started, monitors 5 day voting period
  5. Secretary reports new members to sysadmins.
    1. Secretary informs members and applicant of result via Vote End Announcement Template
  6. Sysadmin gives new members LDAP information.

Related Information