Secretary

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General Duties

  • Update Board Members when elections occur
  • Check the mail whenever possible
    • at LEAST once a week more around the beginning of the month
    • box 2234
    • key held by secretary

Meeting Duties

  • Send out email reminders about meetings, a week before and day of
  • Take attendance and notes during meeting
  • Introduce new members at monthly meetings
  • Make sure to get date of next meeting
  • Make sure the door code gets changed
  • Create new meeting page using "

Date/Location

  • newdatehere
  • 7:30pm
  • Shop
  • All members

Agenda

Topic Presenter
Review of Action Items Chairman
Treasurer's Report Treasurer
Facilities Committee Report Facilities Committee
Project/Event Updates Chairman
Decide next meeting date Chairman
New Member Recognition Secretary
Change Door Code if loss of member Secretary

Action Items

Treasurer's Report

Finance Committee

Finances

Facilities Committee

Improvements

Planned Improvements

Item Responsible Parties

Events

New Members

NOTE: All new members, meet with the Facilities Committee for your shop walk through.

Discussion Topics

Attending

==Meeting Minutes=="

Board Elections

  • Edit the Board Members page to reflect the newly elected board members
  • Ensure that officers and semi-permanent positions are selected from elected board members

Proposal Duties

  • Notify membership of new proposals to start the proposal process
  • Notify membership of the results of proposal voting

New Member Processing Duties

  1. Check 2 times a week or more if possible for new member applications
  2. Upon finding applications
  3. Wait 3 days
  4. Secretary informs board members that voting has started, monitors 5 day voting period
  5. Secretary reports new members to sysadmins.
    1. Secretary informs members and applicant of result via Vote End Announcement Template
  6. Sysadmin gives new members LDAP information.

Related Information