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General Duties

  • Check the mail whenever possible
    • at LEAST once a week more around the beginning of the month
    • box 2234
    • key held by secretary

Meeting Duties

  • Send out email reminders about meetings, a week before and day of
  • Take attendance and notes during meeting
  • Introduce new members at monthly meetings
  • Make sure to get date of next meeting
  • Make sure the door code gets changed
  • Create new meeting page using "subst:Meeting|date=month day, year"
  • Tweak news page to include new meeting page
  • Tweak meeting calendar and bottom of list
  • Send notes out to members list after meeting and the new door code

Board Elections

  • Edit the Board Members page to reflect the newly elected board members
  • Ensure that officers and semi-permanent positions are selected from elected board members

Proposal Duties

  • Notify membership of new proposals to start the proposal process
  • Notify membership of the results of proposal voting

New Member Processing Duties

  1. Check 2 times a week or more if possible for new member applications
  2. Upon finding applications
  3. Wait 3 days
  4. Secretary informs board members that voting has started, monitors 5 day voting period
  5. On vote end:
    1. Vote Passed: Secretary informs members and sysadmin of result via Vote End Announcement Template
      • Sysadmin informs new members of LDAP information and sends them the new member email.
    2. Vote Failed: Secretary informs applicant of failed votes.
      • This should tell them in general terms why people chose to vote no.
      • It should not be an enumeration of individual opinions attributed to board members.

Member Outprocessing Duties

  1. Remove members from the spreadsheet when they are removed from the donation system.

Formal Complaint Duties

  1. Notify the target of the complaint of the complaint's nature.
  2. Request commentary from both parties as necessary to clarify the incident.
  3. Collect the votes of actionability and notify both parties by email when the vote is over.

Related Information