Difference between revisions of "Secretary"

Revision as of 20:00, 14 September 2011

General Duties

• Update Board Members when elections occur
• Check the mail whenever possible
  • box 2234
  • key hanging on flag next to pegboard

Meeting Duties

• Send out email reminders about meetings, a week before and day of
• Take attendance and notes during meeting
• Introduce new members at monthly meetings
• Make sure to get date of next meeting
• Create new meeting page
• Tweak news page to include new meeting page
• Tweak meeting calendar and bottom of list
• Send notes out to members list after meeting

Proposal Duties

• • Notify membership of new proposals to start the proposal process
  • Notify membership of the results of proposal voting

New Member Processing Duties

1. Check 2 times a week or more if possible for new member applications
2. Upon finding applications
   • Send Applicant Email Template to the member
   • Send Applicant Announcement Template to the members list asking for commentary
   • Secretary enters member info into zimbra(under briefcase, board share) and highlights yellow for pending
3. Wait 3 days
4. Secretary informs board members that voting has started, monitors 5 day voting period
5. Secretary reports new members to sysadmins.
   1. Secretary informs members and applicant of result via Vote End Announcement Template
6. Sysadmin gives new members LDAP information.

Related Information

• Bylaws