Difference between revisions of "Secretary"
From Makers Local 256
(→New Member Processing Duties: update secretarial duties...again) |
m (→New Member Processing Duties: tweak ordering to make things simpler) |
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#* Send [[Applicant Email Template]] to the member | #* Send [[Applicant Email Template]] to the member | ||
#* Send [[Applicant Announcement Template]] to the members list asking for commentary | #* Send [[Applicant Announcement Template]] to the members list asking for commentary | ||
| + | #* Secretary enters member info into [https://256.makerslocal.org/zimbra zimbra](under briefcase, board share) and highlights yellow for pending | ||
# Wait 3 days | # Wait 3 days | ||
# Secretary informs board members that voting has started, monitors 5 day voting period | # Secretary informs board members that voting has started, monitors 5 day voting period | ||
| − | |||
# Secretary reports new members to sysadmins. | # Secretary reports new members to sysadmins. | ||
## Secretary informs members and applicant of result via [[Vote End Announcement Template]] | ## Secretary informs members and applicant of result via [[Vote End Announcement Template]] | ||
# Sysadmin gives new members LDAP information. | # Sysadmin gives new members LDAP information. | ||
Revision as of 09:42, 16 August 2011
General Duties
- Update Board Members when elections occur
- Check the mail whenever possible
- box 2234
- key hanging on flag next to pegboard
Meeting Duties
- Send out email reminders about meetings, a week before and day of
- Take attendance and notes during meeting
- Introduce new members at monthly meetings
- Make sure to get date of next meeting
- Send notes out to members list after meeting
- Create new meeting page
- Tweak news page to include new meeting page
- Tweak meeting calendar and bottom of list
Proposal Duties
- Notify membership of new proposals to start the proposal process
- Notify membership of the results of proposal voting
New Member Processing Duties
- Check 2 times a week or more if possible for new member applications
- Upon finding applications
- Send Applicant Email Template to the member
- Send Applicant Announcement Template to the members list asking for commentary
- Secretary enters member info into zimbra(under briefcase, board share) and highlights yellow for pending
- Wait 3 days
- Secretary informs board members that voting has started, monitors 5 day voting period
- Secretary reports new members to sysadmins.
- Secretary informs members and applicant of result via Vote End Announcement Template
- Sysadmin gives new members LDAP information.
