Difference between revisions of "Secretary"

Revision as of 21:23, 9 February 2023

Check the mail whenever possible
- at LEAST twice a month, more around the beginning of the month
- box 2234
- key held by secretary

Send out an email reminder about meetings the Monday prior
Take attendance and notes during meeting
Introduce new members at monthly meetings
Make sure to get date of next meeting
Make sure the door code gets changed
Create new meeting page using
```
{{subst:Meeting|date=month day, year}}
```
Tweak news page to include new meeting page
Tweak meeting calendar and bottom of list
Send notes out to members list after meeting and the new door code, include board election results if applicable

Edit Board Members and Section42/ContactInfo to reflect the newly elected board members
Ensure that officers and semi-permanent positions are selected from elected board members
Update the board calendar membership for the new board
Update board slack channel
Update or poke someone to update the board mailing list

Check 2 times a week or more if possible for new member applications
- This really just means checking your email since there's no reason to check for applications if you haven't received a picture
Upon finding applications
- Send Applicant Email Template to the member
- Send Applicant Announcement Template to the members list asking for commentary
- Enters member info into owncloud Board/membership.xlsx(under Board) and upload the modified document
- Add calendar events to the board calendar for vote start and vote end
- Put pending application in the front pocket of the memberes binder
Wait 3 days
Secretary informs board members that voting has started, monitors 5 day voting period
On vote end:
1. Vote Passed
  - Secretary informs members of result via Vote End Announcement Template
  - Secretary informs sysadmin of result by sending all spreadsheet info for that member to root@makerslocal.org
    - New member email is sent by sysadmin after receiving new member info
  - Pending member application gets moved into the rings of the membership binder
2. Vote Failed
  - Secretary informs applicant of failed votes.
    - This should tell them in general terms why people chose to vote no.
    - It should not be an enumeration of individual opinions attributed to board members.
  - Pending member application gets moved into the former/failed members binder

Remove members from the spreadsheet when they are removed from the donation system.

Notify the target of the complaint of the complaint's nature.
Request commentary from both parties as necessary to clarify the incident.
Collect the votes of actionability and notify both parties by email when the vote is over.

@@ Line 11: / Line 11: @@
 * Make sure to get date of next meeting
 * Make sure the door code gets changed
-** Procedure: Have access via the Schlage app for easy changing
 * Create new meeting page using <pre>{{subst:Meeting|date=month day, year}}</pre>
 * Tweak [[Main_Page/News|news page]] to include new meeting page