Meetings/2011-03

Date/Location

• March 14, 2011
• 7:30pm
• Shop
• All members

Agenda

Topic	Presenter
Review of Board Action Items	Chairman	Action Items
Treasurer's Report	Treasurer	Action Items
Netadmin Report	TBD	Action Items
Facilities Committee Report	Facilities Committee	Action Items
Project	Chairman	Action Items
Publicity & Events	Publicity Chair	Action Items
New Member Recognition	Secretary
Decide next meeting date	Chairman
Update "Action Items Closed Since Last Meeting" Redmine Filter 'Closed' date to be today's date	Chairman
Change Door Code	Secretary

Treasurer's Report

Graphs from May 2010 to Feb 2011

Clif's: We're up for January, down for February and we'll probably come out ahead in March. Regular member donations still aren't getting above regular expenses.

• Term: January 2011
  • Donations: $430
  • Members: $1202.35 (33)
  • Expenses: $1456.91
  • Net Profit: $175.44
  • Average donation per person: $36.43
  • Average expense per person: $44.15
• Term: February 2011
  • Donations: $28
  • Members: $1191.18 (34)
  • Expenses: $1380.72
  • Net Profit: $-161.54
  • Average donation per person: $35.03
  • Average expense per person: $40.61
• Term: March 2011
  • Donations: $521.99
  • Members: $644.68 (22)
  • Expenses: $1000
  • Net Profit: $166.67
  • Average donation per person: $29.30
  • Average estimated expense per person: $57.77

Facilities Committee

• Facilities To Do List by Priority:

1. Summer Appreciation - Making the shop enjoyable through the summer heat. Looking at ECD 5/11.
   1. Installing A/Cs
   2. Weatherization
2. Organization - Looking to get one done a month.
   1. Cleaning & Preparing Equipment Room
   2. Adding More Storage
   3. Cleaning & Preparing Library
3. Shop Safety - We already have some basic gear down, looking at getting one done each month in parallel with 'Organization'.
   1. Mount additional fire extinguishers & emergency flashlights; two more in Main Room, one in each other major area.
   2. Place Emergency Evacuation placards; fire and tornado.
4. <Insert Your Item Here>

Thoughts and comments?

Discussion

• Survey for Members/Non-Members of MakersLocal: http://www.surveymonkey.com/s/D7FNND8
  • Planning on collecting results 1 week from board meeting, unless there's a recommendation for more time. ~Omegix
• International Space Development Conference (ISDC) 2011, in Huntsville's Von Braun Center, May 18-22.
  • The International Space Development Conference (ISDC, http://isdc.nss.org/2011/) for 2011 in Huntsville's Von Braun Center has asked us to assist them with a break room at their conference in May from Wednesday the 18th to Sunday the 22nd. In exchange, we will get a non-profit presentation table/booth for free.
  • This is a HUGE conference that attracts the international space community from big players and professionals in space exploration to space enthusiasts. It would be a great opportunity for Makers Local 256 to present themselves to a larger technical community and to a good majority of Huntsville technical talent.
  • However, ISDC has asked us to sign a formal contract with them (services in exchange for a presentation space). We must decide what we can provide to ISDC for the duration of the conference and write that into the contract. They are expecting a draft contract by 3/15/11 and a signed commitment by 4/1/11.
    • The current proposed contract is as so;
      • For the duration of ISDC 2011 in May from Wednesday the 18th to Sunday the 22nd:
        • Makers Local 256 provides to ISDC at no cost:
          • A computer or AV projector that can be hooked up to wifi or game console that is bright enough to be seen in a moderately-lit room.
          • X-box or equivalent game console.
          • Provide non-violent games or family friendly games along with associated hardware.
          • A Projection Screen.
          • OPTIONAL BONUS - Internet Cafe - Ensure the computers are secure.
        • ISDC Provides to Makers Local 256 at no cost:
          • A non-profit presentation table (6') or booth (10'x10') for free.
            • Original cost is $250 for a table and $300 for a booth.
            • No electricity provided to the presentation table/booth, we will need to pay extra for a hookup. <- Arrange with Yohan juice or no since we need it for the game room.
            • For convenience, we can get the presentation table by the break room.
          • Two Exhibitor Badges granting free access to the conference. We can share them amongst ourselves when we take breaks.
        • Times of the Conference:
          • May 18 - setup day
          • May 19-21 - 8 am to 6 pm
          • May 22 - 8 am - 12 pm
          • May 22 - after 12 pm, tear down

Comment and state what you can provide.