Secretary

General Duties

• Update Board Members when elections occur
• Check the mail whenever possible
  • box 2234
  • key hanging on flag next to pegboard

Meeting Duties

• Send out email reminders about meetings, a week before and day of
• Take attendance and notes during meeting
• Introduce new members at monthly meetings
• Make sure to get date of next meeting
• Send notes out to members list after meeting
• Create new meeting page
• Tweak news page to include new meeting page
• Tweak meeting calendar and bottom of list

Proposal Duties

• • Notify membership of new proposals to start the proposal process
  • Notify membership of the results of proposal voting

New Member Processing Duties

1. Check 2 times a week or more if possible for new member applications
2. Upon finding applications
   • Send Applicant Email Template to the member
   • Send Applicant Announcement Template to the members list asking for commentary
   • Secretary enters member info into zimbra(under briefcase, board share) and highlights yellow for pending
3. Wait 3 days
4. Secretary informs board members that voting has started, monitors 5 day voting period
5. Secretary reports new members to sysadmins.
   1. Secretary informs members and applicant of result via Vote End Announcement Template
6. Sysadmin gives new members LDAP information.