Secretary
From Makers Local 256
Revision as of 13:46, 18 August 2011 by Cherryblossom (Talk | contribs)
Contents
[hide]General Duties
- Update Board Members when elections occur
- Check the mail whenever possible
- box 2234
- key hanging on flag next to pegboard
Meeting Duties
- Send out email reminders about meetings, a week before and day of
- Take attendance and notes during meeting
- Introduce new members at monthly meetings
- Make sure to get date of next meeting
- Send notes out to members list after meeting
- Create new meeting page
- Tweak news page to include new meeting page
- Tweak meeting calendar and bottom of list
Proposal Duties
- Notify membership of new proposals to start the proposal process
- Notify membership of the results of proposal voting
New Member Processing Duties
- Check 2 times a week or more if possible for new member applications
- Upon finding applications
- Send Applicant Email Template to the member
- Send Applicant Announcement Template to the members list asking for commentary
- Secretary enters member info into zimbra(under briefcase, board share) and highlights yellow for pending
- Wait 3 days
- Secretary informs board members that voting has started, monitors 5 day voting period
- Secretary reports new members to sysadmins.
- Secretary informs members and applicant of result via Vote End Announcement Template
- Sysadmin gives new members LDAP information.
