Meetings/2025-11

Date/Location

• November 20, 2025
• 7:30pm
• Shop
• All members

Agenda

Topic	Presenter
Review of Board Action Items	Chairman	Action Items
Treasurer's Report	Treasurer	Action Items
Netadmin Report	TBD	Action Items
Facilities Committee Report	Facilities Committee	Action Items
Project	Chairman	Action Items
Publicity & Events	Publicity Chair	Action Items
New Member Recognition	Secretary
Decide next meeting date	Chairman
Update "Action Items Closed Since Last Meeting" Redmine Filter 'Closed' date to be today's date	Chairman
Change Door Code	Secretary

Discussion Topics

Facilities Committee

• Language for Board Review

I propose the dissolution of the Facilities Director position and the creation of three Facilities Committee Co-chair positions, [hence forth described as the Facility Chairs]. These 3 positions would be titled Groundskeeper, Spacekeeper, and Infrastructure Keeper [hence forth referred to as Avatar] for official purposes. At least one of these positions must be held by a member of the Board of Directors to act as a Facilities Liasson and all positions would be appointed by the board of directors, to one or more individuals. The responsibilities held by each facility chair are as follows witholding any responsibilities retained by the landlord.

• Management and maintenance of all things physical in the premises and property of the organization to ensure they are up to legal standards for safety/codes/etc.
• Organize regular shop maintenance, cleaning and buildup. Per the Shop Cleanup/Buildup Page
• Manage Changes To The Shop (Includes Building & Property)
  • Approve temporary changes to the shop.
  • Brings to board permanent and/or exterior changes to shop for approval.
    • Need to be researched and voted on by the board.
    • Changes made to the outside need to fall within the codes and laws of the City of Huntsville.
• Ensure areas have proper safety equipment and placards for the associated activities and that members are aware of the associated hazards and have taken the appropriate measures (safety gear, training, ect.)
• Take new members through the Shop Walkthrough.
• Manage Equipment & Materials Requests.
• Lead Facilities Committee.

Weekly =

• General Cleaning of The Shop
  • Take out trash.
  • Take out recycling.
  • Ensure/perform the clearing off of transient tables and areas of trash and loose tools. Ensure unclaimed projects left in transient areas are identified and safely put away in Lost & Found.
  • Sweep floors.
  • Clear grounds of trash.
  • Mow lawn/rake leaves/shovel snow and clear ice.
  • Test smoke and CO detectors, security systems and check fire extinguishers and first aid kit. Repair, recharge and restock ASAP as needed.
  • Restock basic supplies such as Toilet Paper, Paper Towels & Trash Bags.

Monthly

• Prepare for and arrange monthly inspections of facilities by Fire Marshall to maintain corporate status.
• Per the Dump Day Notes:
  • Disposal of Toxic/E-Waste and Oil/Petrochemical Waste Disposal Bins - First Saturday of Every Month Before Noon
  • Recycling of excess metals from Scrap Metal Bins.

Annually

• Arrange annual inspections of fire extinguishers by fire extinguisher company.

These responsibiilties would be delegated as follows:

The Groundskeeper: would take responsibility of all facilities outside the shell of the primary building of Makers Local 256.

The Spacekeeper: would take responsibility of all facilities resting on the interior floorspace of Makers Local 256 primary building.

The Infrastructure Keeper: would take responsibility of all infrastructure that is appended to or within the walls of the primary building.

The Facility Chairs may further delegate portions of their responsibilities to other individuals provided that these persons and there responsibilities are made known to the membership at large via on site bulletin or other official channel of communication.

Facilities Liasson: Any undelegated facilities duties not described would be the responsibility of the facilities liasson, unless the facilities chairs assign such roles among themselves at any time.

If any issues that arise as potentialy shared responsibility or present a conflict among the facility chairs, a Facility Chair may request that responsibilty be claimed by one agreed by a majority vote among the facility chairs. If a quorum of 3 is not available the conflict can be taken to the Board of Directors for a decision by majority vote.

Improvements

Item	Responsible Parties

Planned Improvements

Item	Responsible Parties

New Members

NOTE: All new members, meet with the Facilities Committee for your shop walk through.

• Mary Alice Lenart
• Harry Schrager
• Derek Damron

Attending

• Kinsey Moore (secretary)
• Adam Smith (publicity)
• Ace Lemley
• Brent Lane (chair)
• Charlie Bogel (facilities)
• Trae Watson
• Aaron Rissler (treasurer)
• Travis Crumpton
• Peter Tremko

Meeting Minutes

Brent started the meeting at 19:30 with a review of the board action items. Since the chairman has changed, PoCs need to be updated with the relevant parties and we need to verify our lease.

As per Aaron, there have been some glitches in collating the treasurer's report due to Paypal changing how certain APIs work and he will get that uploaded as soon as possible.

Kinsey gave the netadmin report at 19:35. Some failing cameras have been replaced and one intermittent camera has had its connection repaired.

Trae gave the facilities report at 19:38. Trae is working on modifications to the facilities director position to improve the participation of members in maintaining the space. There is quite a lot to discuss on this subject and that will be handled outside of this meeting. The vacuum system is progressing thanks in large part to Peter.

Adam gave the publicity report at 19:55. RGN went well and there are still many shirts available. Trae is targeting a root beer brewing class for December, either a Saturday or Tuesday. Aaron's circuit board class is being pushed out for a bit due to scheduling complications.

The next meeting will occur on December 11th.