Pig Roast 2015

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Status:
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Born On:
14:15, 27 January 2015 (CST)
Last Updated:
10:38, 25 February 2016 (CDT)

Post-Event Notes

Income

  • Random - $46
  • Plates - $680
  • Paypal - $105
  • Jeff - $6 (Made leftovers available to coworkers, put out a donation jar)
  • Total: $837

Curse Expenses - What Curse Reimbursed Us

  • Michele - $55 (Processing?)
  • Michele - $175.20 (Pig?)
  • Jeff - $84.54 (Char Coal and Misc?)
  • Kinsey - $90 (Pig Roaster and Misc?)

Profit \ Expense Overview

  • $842 money in cashbox
  • $105 paypal
  • $404.74 curse donation
  • Net income $1351.74
  • $890.36 profit

Basic Event Information

All events related to pig roast day:

  • Cleanup Night \ All-Nighter Party : July 10th
  • Pig Roast : July 11th
  • LAN Party : July 11th
  • Silent Auction : Cancelled

Flier Information

  • Name: Pig Roast
  • Date: July 11, 2015 is proposed.
  • Time: Event Starts at 12:00
  • Location: Makers Local 256, 414 Stevens Ave
  • Cost to Attend: $10 / person, or $15 for two people.
  • LAN party @ 7pm
  • Silent Auction Starting at 12:00
  • Website: makerslocal.org

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix
  • Flier: BadBarbarian
  • Silent Auction POC: Benjamin

Calendar_Archive

  • July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • Curse is purchasing the pig!!
  • MWR Smoker - Jeff has reserved. Cost is $90, due back on the 12th.
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Opticron said he could do this.
  • Using Michele's farm connections.
    • 2015 Post Processing weight is 175.2
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

All Nighters

  • The Pit
  • NPR Piece - See Advertisement Section of This Page
  • Wood Chips - BrokenTrace
  • Charcoal (120 lbs) ~ Jeff has delivered the charcoal to the makeshop ($21.54) --Omegix (talk) 12:44, 1 July 2015 (CDT)
  • Injection Kits - NEEDED
  • Cooking
    • Pig
      • Preaux (Duh)
      • Jeff
        • Jeff to bring Wireless Meat Thermometer
      • Jenn will help prep pig
      • Jeff Needs 3 Redbulls, Michele needs two, Scott could have used two. We all had 1 5-hour-energy-shot around 8am.
  • The Pool (Do we still have a pool?)
    • The pool can be filled with the air compressor
    • Don't fill the pool past the second inflatable section or it will just spill over
    • The pool takes several hours to drain without assistance.
    • Someone bought some kind of blue misting thing to put next to it
  • All-Nighter Party
    • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

  • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
    • Lesson learned from PR2014
    • "The trash will be pucked up Thursday the 9th and Monday the 13th" ~ Jenn
    • $25 for the extra pickup

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Gregabyte(?)
  • Money Takers (x2)
    • Money Taker #1: Jenn
    • Headcount Tallier: Jenn - Tally counter is in the money box
    • Money Taker #2: Tyler
      • Digital Currency and Credit Card Payments: Tyler
  • Table Setup : Jenn - I did this last year. It was really easy.
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Kiddie Pools Get emptied and setup to dry
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR ~ Jeff has mailed Brett @ WLRH
    • Pig Contact
    • Financial Sponsors
      • Curse
      • Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
        • PO Box 471, Huntsville, AL 35804

Other Necessary Items

  • Nitrile gloves for serving pig ~ Michael Patton said he would bring --Omegix (talk) 14:13, 1 July 2015 (CDT)
  • Chairs (we cannot have enough chairs)
  • plates (Need another 50+) ~ Benjamin bringing
  • cups(have enough),
  • bowls (need bowls)
  • knives, spoons, forks (have enough)
  • Tents
    • 10x10 tent donated by Katie Phillips (Need to confirm: Located on South Wall in black textile case)
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Tim's Tent - Tim(?)
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 1 cooler
    • Jennifer will bring a cooler with ice
    • Ice (As much as will fit in the cooler)
  • Kiddie Pool (x2?)
    • Pool #1: The kiddie pool from last year was above the grill next to the bikes. Do we still have this?

Foods

  • Drinks
    • Sodas -
      • case of soda from Costco - GTpyro
      • more soda?
    • Tea -
    • Three Water Cooler Bottles.
      • With empty Return, Home Depot will charge about $20 for these.
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Enabrintain
    • 40 More Buns ~ Shapr
  • Chips, Dip
    • Gregabyte is bringing awesome dip
    • 2 bags of chips - Jennifer
    • Sour cream and onion dip - Jennifer
  • Side dishes
    • Corn Casserole - Michele C. bringing
    • (Can't confirm till July 4th) Indian Dish ~ Satyam
    • Cole Slaw - Liz Weber
    • Baked Beans - Nik
    • Hashbrown Casserole - Kirsten
    • Mac and Cheese - Enabrintain
    • Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
  • Desserts
    • Cookies - Kirsten
    • banana pudding - Liz
  • A green salad (as in vegetables not food coloring)
    • Spinach Salad - Phyllis

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