Pig Roast 2018

Basic Event Information

Pig Roast 2k18!

Creator: kikibun Status: In Planning Mode Born On: 18:00, 3 May 2018 (CST) Last Updated: 19:46, 21 June 2018 (CDT)

Calendar

• June 30, 2018, 12pm - 5pm: Pig Roast 2018

Basic Event Information

All events related to pig roast day:

• All-Nighter Party : June 29
• Pig Roast : June 30 @ Noon
• LAN Party : 7pm

Sides

The list of sides is available HERE.

Volunteers

Color Key
Prep & Cook
Party
Sunday Loose Ends

Volunteers	Event Critical Task	POCs	Notes
?	Pig Roast/Publicity & Prep	1	Needs to take care of all advertisement, individually solicit members to bring sides, and make sure the pre-event tasks are delegated, and pick up dropped balls. Needs to make sure all necessary materials are on hand before the pig arrives on Friday (charcoal, injection kits, oil, spices, meat thermometers, etc)
Travis Jeff	Pig Roaster Pickup	1-2	Will need someone with arsenal access to pickup. Truck must have a 2" ball for the hitch.
David P Tyler - borrow Michele's car?	Pig Retriever	1	Pick up pigs from Rocket City Meats. Will need to be able to cut a check while there for processing. Must have (or have access to) a vehicle large enough to transport two pigs + ice.
Scott (Cook A) Satyam (Sous-chef A) Norm (Cook B) Kinsey (Sous-chef B)	Pig Cookers	4	2 Sets of 2 People. Will cook the pig, and when it's ready to be served, pull the large chunks into a pan to bring to the meat servers inside. 12am - 3am, Cook-A and Sous-chef-A 3am - 6am, Cook-B and Sous-chef-B 6am - 3pm, Cook-A and Sous-chef-A
Kirstin	Day-Of Delegation	1	Someone has a question, everyone points to this person to answer it. Has to be on site by 9 AM. Ideally setting up done by 11am. This job gets much harder once people start showing up and wanting you to tell them where to put their food. This person should not leave the shop between 11am and till the event dies down. If an off site item is needed, they should send a Helper.
Bradley Jake Tyler	Meat Servers	2	2 people who will be given large pans of pork and will pull meat into a tray for attendees to serve themselves.
Dmitriy Mark Dexheimer	Helpers	2	2 people who can be on site at 9 am to setup tents, arrange and clean tables, switch out with the meat servers, and take direction from Day-Of Delegator. On Site by 9am.
user:hfuller Jessie Dmitriy (if necessary)	Money Takers	2	2 People who can man the money table, keep track of the headcount, make sure there are name badges, etc. $10 Per Person, $15 For Two, Kids $5, $10 for a styrofoam to-go box.
?	Saturday Night Perishables	1	Meat can stay at room temperature for 2 hours before it needs to be refrigerated. Chip bags and containers closed, all perishables are in the shop fridge or personally taken home with them.
	Late Saturday Night Teardown	2	If there is a function (LAN party) Saturday night, around 2AM two people need to collapse tents and bring any shop property inside. Then the following Tuesday recruit whatever help they need to make sure the items get back to where they need to be stored.
?	Sunday Morning Inspection	1	People are drunk and\or exhausted Saturday night. Including the organizers. Someone needs to come back Sunday morning and put out any fires. No need to clean the shop, just make sure nothing is rotting, power left on, etc.
	Pig Roaster Cleaner	1	Scrape out the innards of the pig roaster, and empty the ash trap. Task can only be completed once the roaster has cooled, so this is a Sunday Morning or very late Saturday night task. This task sounds worse than it is, a light scraping is all we've ever had to do. But you probably will smell like the roaster once you're done.
?  ?	Pig Roaster Return	1-2	Will need someone with arsenal access to return. Truck must have a 2" ball for the hitch. Must be able to pay $90 at drop off. Opens at 9:30am.

Tasks that don't keep the pig roast from happening, but make the entire weekend worth coming to, and generate the monies.

Volunteer	Supplementary Tasks	POCs	Notes
?	Silent Auction Organizer		Contacts and visits local businesses asking for item donations to be sold in a silent auction the day of the event. The day of the event lays out items and silent auction sheets, and makes\has made announcements during the event that the silent auction is going on and\or ending\ended. Contacts winners and directs them to the Money Takers to pay for their items. Most importantly takes pictures of the people with the items they won in the auction. These pictures are a big deal to the donors, they use them for promotional materials.
?	Shop Cleanup Organizer		Picking up office, vacuuming floors, Making the shop inviting.
Gregabyte  ?  ?	LAN Party Admin		Sets up network, admins gaming servers
	Flier Design		Replaces the crappy flier the the Publicity & Prep POC will create.
	Drink Machine Filler		Gets the drink machine restocked and the cascade machine filled with quarters.

Planning Tasks

• order pig - done 5/21
• reserve roaster - done
• NPR spot - appointment 5/29
• make flier/FB banner - done 5/26
• send request for volunteers - done 5/21
• send sign up for sides - must be prepared on site or purchased as they will be served - done 5/13
  • Ted's
  • Publix
  • Star Market
• solicit donations for silent auction
• pick up pig
• hang fliers
• Facebook event - done 5/26
• schedule garbage pick-up
• reminder email - sides
• reminder email - sides (3 days out)