Revision as of 11:09, 10 June 2015

Basic Event Information

All events related to pig roast day:

• Cleanup Night \ All-Nighter Party : July 10th
• Pig Roast : July 11th
• LAN Party : July 11th
• Silent Auction : Cancelled

Flier Information

• Name: Pig Roast
• Date: July 11, 2015 is proposed.
• Time: Event Starts at 12:00
• Location: Makers Local 256, 414 Stevens Ave
• Cost to Attend: $10 / person, or $15 for two people.
• LAN party @ 7pm
• Silent Auction Starting at 12:00
• Website: makerslocal.org

Extra Information

• Food Prep Arrival time is TBD
• Logistics: Omegix
• Cooks: Preaux, Omegix
• Flier: BadBarbarian
• Silent Auction POC: Benjamin

Calendar

• July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

• Curse is purchasing the pig!!
• MWR Smoker - Jeff has reserved. Cost is $90, due back on the 12th.
  • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Opticron said he could do this.
• Using Michele's farm connections.
• Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Stuff to Cook Pig

• Wood Chips: (BrokenTrace?)
• Charcoal:
• Injection Kits:

Volunteers

All Nighters

• The Pit
  • Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf (Total Cost to Makers: $90)
• NPR Piece - See Advertisement Section of This Page
• Wood Chips
• Charcoal (120 lbs)
• Cooking
  • Pig
    • Preaux (Duh)
    • Jeff
      • Jeff to bring Wireless Meat Thermometer
    • Jenn will help prep pig
    • Jeff Needs 3 Redbulls, Michele needs two, Scott could have used two. We all had 1 5-hour-energy-shot around 8am.
• The Pool (Do we still have a pool?)
  • The pool can be filled with the air compressor
  • Don't fill the pool past the second inflatable section or it will just spill over
  • The pool takes several hours to drain without assistance.
  • Someone bought some kind of blue misting thing to put next to it
• All-Nighter Party
  • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

• Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
  • Lesson learned from PR2014

Day-Of Tasks

• Pig Servers:
  • Scott
  • Gregabyte(?)
• Money Takers (x2)
  • Money Taker #1: Jenn
  • Headcount Tallier: Jenn - Tally counter is in the money box
  • Money Taker #2: Tyler
    • Digital Currency and Credit Card Payments: Tyler
• Table Setup : Jenn - I did this last year. It was really easy.
  • Where to Place Food, setting out silverware, drink table, napkins, etc
• Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
  • Task to coordinate
    • Dishes Cleaned
    • Trash Gets into dumpster
    • Tents Get Put Back
    • Kiddie Pools Get emptied and setup to dry
    • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
    • Perishables get put in fridge

Day-After Tasks

• Sunday once-over
• Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
• Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)

Other Necessary Items

• Nitrile gloves for serving pig
• Chairs (we cannot have enough chairs)
  • Dmitry(?) - 3+ folding chairs
  • Jeff - Bringing a chair for himself
• plates, cups, bowls
• knives, spoons, forks
• Tents
  • 10x10 tent donated by Katie Phillips (Need to confirm: Located on South Wall in black textile case)
  • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
  • Tim's Tent - Tim(?)
• Folding Tables
• Ice and cooler
  • Jeff will bring 1 cooler
  • Jenn will bring 1 cooler with ice
  • Ice (As much as will fit in the cooler)
• Kiddie Pool (x2?)
  • Pool #1: The kiddie pool from last year was above the grill next to the bikes
  • Pool #2 Matt Barron is donating his 6' one to the shop

Foods

• Drinks
  • Sodas -
  • Tea -
  • Three Water Cooler Bottles.
    • With empty Return, Home Depot will charge about $20 for these.
• Buns (basic hamburger buns) (Need 80)
• 40 of 80 buns
• 40 more buns - NEEDED
• Chips, Dip
  • Gregabyte is bringing awesome dip(?)
  • Jenn will bring sour cream and onion dip and Ruffles
• Side dishes
  • Corn Casserole -
  • Cole Slaw -
  • Baked Beans -
  • Hashbrown Casserole -
• Desserts
  • Four Layer Delight
  • M&M Cookies
• A green salad (as in vegetables not food coloring)
  • Spinach Salad

Projects

Advertised

• Facebook Event: https://www.facebook.com/events/103675769969952/
• Google Plus Event Page: https://plus.google.com/u/0/events/cu8tlqmvvhb92ar6bqlvvvibr4c
• NPR Service Announcement: psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA. The nominated PSA is as follows:
  • New PSA for 2015: "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, July 11th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its annual Pig Roast! Information is online at < makers local dot org >."
    • The word "famous" was removed from last year's PSA.
  • Crashcart will be the voice for the PSA. psa@wlrh.org emailed back, and said if we hadn't heard anything back from them by June 3rd to email them again. They think they can fit us in.

Not Yet Advertised To

• Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
• Our Valley Events:
• Makers Local Web Page:
• Reddit:
• Flier:
  • Kinesthetic Dance
  • Bandito
• Update email sent to general list (3 weeks out)
• Our Valley Events: http://ourvalleyevents.com/event-calendar/?trumbaEmbed=view%3Devent%26eventid%3D110337213