Difference between revisions of "Pig Roast 2015"

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= Post-Event Notes =
 +
== Income ==
 +
* Random - $46
 +
* Plates - $680
 +
* Paypal - $105
 +
* Jeff - $6 (Made leftovers available to coworkers, put out a donation jar)
 +
* Total: $837
  
 +
= Curse Expenses - What Curse Reimbursed Us =
 +
* Michele - $55 (Processing?)
 +
* Michele - $175.20 (Pig?)
 +
* Jeff - $84.54 (Char Coal and Misc?)
 +
* Kinsey - $90 (Pig Roaster and Misc?)
 +
 +
== Profit \ Expense Overview ==
 +
* $842 money in cashbox
 +
* $105 paypal
 +
* $404.74 curse donation
 +
* Net income $1351.74
 +
 +
* <b> $890.36 profit </b>
  
 
= Basic Event Information =
 
= Basic Event Information =
Line 29: Line 49:
 
* Silent Auction POC:  [[User:Benjamin|Benjamin]]
 
* Silent Auction POC:  [[User:Benjamin|Benjamin]]
  
−
= Calendar =
+
= Calendar_Archive =
 
* July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015
 
* July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015
  
Line 37: Line 57:
 
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Opticron said he could do this.
 
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Opticron said he could do this.
 
* Using Michele's farm connections.
 
* Using Michele's farm connections.
 +
** 2015 Post Processing weight is 175.2
 
* Kirk said he has farm connections if we want to utilize them for future pigs
 
* Kirk said he has farm connections if we want to utilize them for future pigs
  
−
== Winchester, TN ==  
+
== Winchester, TN ==
−
 
+
−
== Stuff to Cook Pig ==
+
−
* Wood Chips:  (BrokenTrace?)
+
−
* Charcoal: 
+
−
* Injection Kits:
+
  
 
= Volunteers =  
 
= Volunteers =  
Line 51: Line 67:
 
** Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf  (Total Cost to Makers: $90)
 
** Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf  (Total Cost to Makers: $90)
 
* NPR Piece - See Advertisement Section of This Page
 
* NPR Piece - See Advertisement Section of This Page
−
* Wood Chips  
+
* Wood Chips - BrokenTrace
−
* Charcoal (120 lbs)  
+
* Charcoal (120 lbs) ~ Jeff has delivered the charcoal to the makeshop ($21.54) --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 12:44, 1 July 2015 (CDT)
 +
* Injection Kits - NEEDED
 
* Cooking
 
* Cooking
 
** Pig
 
** Pig
Line 71: Line 88:
 
* Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
 
* Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
 
** Lesson learned from PR2014
 
** Lesson learned from PR2014
 +
** "The trash will be pucked up Thursday the 9th and Monday the 13th" ~ Jenn
 +
** $25 for the extra pickup
  
 
== Day-Of Tasks ==
 
== Day-Of Tasks ==
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* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
 
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 +
* Make sure Treasurer deducts cost-to-organization from funds raised.
 +
** Extra trash pickups
 +
** Police Fines
 +
 +
== Week-After Tasks ==
 +
* Send thank you notes to external contacts
 +
** WLRH NPR ~ Jeff has mailed Brett @ WLRH
 +
** Pig Contact
 +
** Financial Sponsors
 +
*** Curse
 +
*** Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
 +
**** PO Box 471, Huntsville, AL 35804
  
 
== Other Necessary Items ==
 
== Other Necessary Items ==
−
* Nitrile gloves for serving pig
+
* Nitrile gloves for serving pig ~ Michael Patton said he would bring --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:13, 1 July 2015 (CDT)
 
* Chairs (we cannot have enough chairs)
 
* Chairs (we cannot have enough chairs)
−
* plates, cups, bowls  
+
* plates (Need another 50+) ~ Benjamin bringing
−
* knives, spoons, forks
+
* cups(have enough),  
 +
* <b>bowls (need bowls)</b>
 +
* knives, spoons, forks (have enough)
 
* Tents
 
* Tents
 
** 10x10 tent donated by Katie Phillips (Need to confirm:  Located on South Wall in black textile case)
 
** 10x10 tent donated by Katie Phillips (Need to confirm:  Located on South Wall in black textile case)
Line 109: Line 142:
 
* Ice and cooler
 
* Ice and cooler
 
** Jeff will bring 1 cooler
 
** Jeff will bring 1 cooler
 +
** Jennifer will bring a cooler with ice
 
** Ice (As much as will fit in the cooler)
 
** Ice (As much as will fit in the cooler)
 
* Kiddie Pool (x2?)
 
* Kiddie Pool (x2?)
Line 117: Line 151:
 
* Drinks
 
* Drinks
 
** Sodas -  
 
** Sodas -  
 +
*** case of soda from Costco - GTpyro
 +
*** more soda?
 
** Tea -  
 
** Tea -  
 
** Three Water Cooler Bottles.
 
** Three Water Cooler Bottles.
 
*** With empty Return, Home Depot will charge about $20 for these.   
 
*** With empty Return, Home Depot will charge about $20 for these.   
 
* Buns (basic hamburger buns) (Need 80)
 
* Buns (basic hamburger buns) (Need 80)
−
* 40 of 80 buns
+
** 40 Buns ~ Enabrintain
−
* 40 more buns - NEEDED
+
** 40 More Buns ~ Shapr
 
* Chips, Dip
 
* Chips, Dip
−
** Gregabyte is bringing awesome dip(?)
+
** Gregabyte is bringing awesome dip
−
** Jenn will bring sour cream and onion dip and Ruffles
+
** 2 bags of chips - Jennifer
 +
** Sour cream and onion dip - Jennifer
 
* Side dishes
 
* Side dishes
−
** Corn Casserole -  
+
** Corn Casserole - Michele C. bringing
−
** Cole Slaw -  
+
** (Can't confirm till July 4th)  Indian Dish ~ Satyam
−
** Baked Beans -  
+
** Cole Slaw - Liz Weber
−
** Hashbrown Casserole -  
+
** Baked Beans - Nik
 +
** Hashbrown Casserole - Kirsten
 +
** Mac and Cheese - Enabrintain
 +
** Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
 
* Desserts
 
* Desserts
−
** Four Layer Delight
+
** Cookies - Kirsten
−
** M&M Cookies
+
** banana pudding - Liz
 
* A green salad (as in vegetables not food coloring)
 
* A green salad (as in vegetables not food coloring)
−
** Spinach Salad
+
** Spinach Salad - Phyllis
  
 
== Projects ==
 
== Projects ==
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* Google Plus Event Page:  https://plus.google.com/u/0/events/cu8tlqmvvhb92ar6bqlvvvibr4c
 
* Google Plus Event Page:  https://plus.google.com/u/0/events/cu8tlqmvvhb92ar6bqlvvvibr4c
 
* NPR Service Announcement:  psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA.  The nominated PSA is as follows:
 
* NPR Service Announcement:  psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA.  The nominated PSA is as follows:
 +
** Copy of 2015 PSA:  https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
 
**  New PSA for 2015:  "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, July 11th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its annual Pig Roast! Information is online at < makers local dot org >."
 
**  New PSA for 2015:  "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, July 11th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its annual Pig Roast! Information is online at < makers local dot org >."
 
*** The word "famous" was removed from last year's PSA.
 
*** The word "famous" was removed from last year's PSA.
−
** Crashcart will be the voice for the PSA.  psa@wlrh.org emailed back, and said if we hadn't heard anything back from them by June 3rd to email them again.  They think they can fit us in.
+
** Jeff did the PSA this year on 6-11-15.  Jeff has emailed Brett and requested an mp3 copy of the PSA.  He said it might be 5 days.
−
=== Not Yet Advertised To ===
+
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party. (Sent email on 6/11/15)
−
 
+
* Makers Local Web Page:  https://256.makerslocal.org/2015/06/16/pig-roast-2015/
−
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
+
* Our Valley Events: http://ourvalleyevents.com/event-calendar/#/?i=3
−
* Our Valley Events:
+
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
−
* Makers Local Web Page:   
+
* Reddit:  http://www.reddit.com/r/HuntsvilleAlabama/comments/3a7a25/makers_local_pig_roast_open_house_lan_party/
−
* Reddit:   
+
 
* Flier:  
 
* Flier:  
−
** Kinesthetic Dance
+
** https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
−
** Bandito
+
** https://256.makerslocal.org/2015/06/16/pig-roast-2015/
 +
** Bandito - Jeff
 +
** Digium - Scott
 
* Update email sent to general list (3 weeks out)
 
* Update email sent to general list (3 weeks out)
−
* Our Valley Events: http://ourvalleyevents.com/event-calendar/?trumbaEmbed=view%3Devent%26eventid%3D110337213
+
=== Bonus Fame ===
 +
* [https://www.facebook.com/GeekOutHSV/photos/a.139513286087463.12475.137706346268157/915236658515118/?type=1&fref=nf Geek Out Huntsville announced the event]
 +
 
 +
=== Not Yet Advertised To ===
 +
 
 +
 
 +
 
  
  

Latest revision as of 11:38, 25 February 2016

Creator:
User Name
Status:
Your Status
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
11:38, 25 February 2016 (CDT)

Post-Event Notes

Income

  • Random - $46
  • Plates - $680
  • Paypal - $105
  • Jeff - $6 (Made leftovers available to coworkers, put out a donation jar)
  • Total: $837

Curse Expenses - What Curse Reimbursed Us

  • Michele - $55 (Processing?)
  • Michele - $175.20 (Pig?)
  • Jeff - $84.54 (Char Coal and Misc?)
  • Kinsey - $90 (Pig Roaster and Misc?)

Profit \ Expense Overview

  • $842 money in cashbox
  • $105 paypal
  • $404.74 curse donation
  • Net income $1351.74
  • $890.36 profit

Basic Event Information

All events related to pig roast day:

  • Cleanup Night \ All-Nighter Party : July 10th
  • Pig Roast : July 11th
  • LAN Party : July 11th
  • Silent Auction : Cancelled

Flier Information

  • Name: Pig Roast
  • Date: July 11, 2015 is proposed.
  • Time: Event Starts at 12:00
  • Location: Makers Local 256, 414 Stevens Ave
  • Cost to Attend: $10 / person, or $15 for two people.
  • LAN party @ 7pm
  • Silent Auction Starting at 12:00
  • Website: makerslocal.org

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix
  • Flier: BadBarbarian
  • Silent Auction POC: Benjamin

Calendar_Archive

  • July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • Curse is purchasing the pig!!
  • MWR Smoker - Jeff has reserved. Cost is $90, due back on the 12th.
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Opticron said he could do this.
  • Using Michele's farm connections.
    • 2015 Post Processing weight is 175.2
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

All Nighters

  • The Pit
  • NPR Piece - See Advertisement Section of This Page
  • Wood Chips - BrokenTrace
  • Charcoal (120 lbs) ~ Jeff has delivered the charcoal to the makeshop ($21.54) --Omegix (talk) 12:44, 1 July 2015 (CDT)
  • Injection Kits - NEEDED
  • Cooking
    • Pig
      • Preaux (Duh)
      • Jeff
        • Jeff to bring Wireless Meat Thermometer
      • Jenn will help prep pig
      • Jeff Needs 3 Redbulls, Michele needs two, Scott could have used two. We all had 1 5-hour-energy-shot around 8am.
  • The Pool (Do we still have a pool?)
    • The pool can be filled with the air compressor
    • Don't fill the pool past the second inflatable section or it will just spill over
    • The pool takes several hours to drain without assistance.
    • Someone bought some kind of blue misting thing to put next to it
  • All-Nighter Party
    • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

  • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
    • Lesson learned from PR2014
    • "The trash will be pucked up Thursday the 9th and Monday the 13th" ~ Jenn
    • $25 for the extra pickup

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Gregabyte(?)
  • Money Takers (x2)
    • Money Taker #1: Jenn
    • Headcount Tallier: Jenn - Tally counter is in the money box
    • Money Taker #2: Tyler
      • Digital Currency and Credit Card Payments: Tyler
  • Table Setup : Jenn - I did this last year. It was really easy.
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Kiddie Pools Get emptied and setup to dry
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR ~ Jeff has mailed Brett @ WLRH
    • Pig Contact
    • Financial Sponsors
      • Curse
      • Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
        • PO Box 471, Huntsville, AL 35804

Other Necessary Items

  • Nitrile gloves for serving pig ~ Michael Patton said he would bring --Omegix (talk) 14:13, 1 July 2015 (CDT)
  • Chairs (we cannot have enough chairs)
  • plates (Need another 50+) ~ Benjamin bringing
  • cups(have enough),
  • bowls (need bowls)
  • knives, spoons, forks (have enough)
  • Tents
    • 10x10 tent donated by Katie Phillips (Need to confirm: Located on South Wall in black textile case)
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Tim's Tent - Tim(?)
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 1 cooler
    • Jennifer will bring a cooler with ice
    • Ice (As much as will fit in the cooler)
  • Kiddie Pool (x2?)
    • Pool #1: The kiddie pool from last year was above the grill next to the bikes. Do we still have this?

Foods

  • Drinks
    • Sodas -
      • case of soda from Costco - GTpyro
      • more soda?
    • Tea -
    • Three Water Cooler Bottles.
      • With empty Return, Home Depot will charge about $20 for these.
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Enabrintain
    • 40 More Buns ~ Shapr
  • Chips, Dip
    • Gregabyte is bringing awesome dip
    • 2 bags of chips - Jennifer
    • Sour cream and onion dip - Jennifer
  • Side dishes
    • Corn Casserole - Michele C. bringing
    • (Can't confirm till July 4th) Indian Dish ~ Satyam
    • Cole Slaw - Liz Weber
    • Baked Beans - Nik
    • Hashbrown Casserole - Kirsten
    • Mac and Cheese - Enabrintain
    • Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
  • Desserts
    • Cookies - Kirsten
    • banana pudding - Liz
  • A green salad (as in vegetables not food coloring)
    • Spinach Salad - Phyllis

Projects

Advertised

Bonus Fame

Not Yet Advertised To

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