Difference between revisions of "Pig Roast 2015"

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= Post-Event Notes =
 +
== Income ==
 +
* Random - $46
 +
* Plates - $680
 +
* Paypal - $105
 +
* Jeff - $6 (Made leftovers available to coworkers, put out a donation jar)
 +
* Total: $837
  
 +
= Curse Expenses - What Curse Reimbursed Us =
 +
* Michele - $55 (Processing?)
 +
* Michele - $175.20 (Pig?)
 +
* Jeff - $84.54 (Char Coal and Misc?)
 +
* Kinsey - $90 (Pig Roaster and Misc?)
 +
 +
== Profit \ Expense Overview ==
 +
* $842 money in cashbox
 +
* $105 paypal
 +
* $404.74 curse donation
 +
* Net income $1351.74
 +
 +
* <b> $890.36 profit </b>
  
 
= Basic Event Information =
 
= Basic Event Information =
 
All events related to pig roast day:
 
All events related to pig roast day:
* Pig Roast
+
* Cleanup Night \ All-Nighter Party : July 10th
* LAN Party
+
* Pig Roast : July 11th
* Silent Auction
+
* LAN Party : July 11th
 +
* Silent Auction : Cancelled
 
== Flier Information ==
 
== Flier Information ==
 
* Name:  Pig Roast
 
* Name:  Pig Roast
* Date:  June 27th, 2015 is proposed.
+
* Date:  July 11, 2015 is proposed.
 
* Time:  Event Starts at 12:00
 
* Time:  Event Starts at 12:00
 
* Location:  Makers Local 256, 414 Stevens Ave
 
* Location:  Makers Local 256, 414 Stevens Ave
Line 28: Line 49:
 
* Silent Auction POC:  [[User:Benjamin|Benjamin]]
 
* Silent Auction POC:  [[User:Benjamin|Benjamin]]
  
= Calendar =
+
= Calendar_Archive =
* June 27 2015, 12:00pm - 5:00pm: Pig Roast 2015
+
* July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015
  
 
= The Pig =
 
= The Pig =
* Michele is checking with her farm connections. --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:15, 27 January 2015 (CST)
+
* Curse is purchasing the pig!!
* Kirk said he has farm connections if we want to utilize them in 2015.
+
* MWR Smoker - Jeff has reserved.  Cost is $90, due back on the 12th.
* Working w/ Curse to have pig "sponsored"/paid for
+
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Opticron said he could do this.
 +
* Using Michele's farm connections.
 +
** 2015 Post Processing weight is 175.2
 +
* Kirk said he has farm connections if we want to utilize them for future pigs
  
== Winchester, TN ==  
+
== Winchester, TN ==
 
+
== Stuff to Cook Pig ==
+
* Wood Chips:  (BrokenTrace?)
+
* Charcoal: 
+
* Injection Kits: 
+
  
 
= Volunteers =  
 
= Volunteers =  
 
== All Nighters ==
 
== All Nighters ==
 
* The Pit
 
* The Pit
** Alternative Pit:  For $45/day you can rent a smoker: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf
+
** Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf (Total Cost to Makers: $90)
 
* NPR Piece - See Advertisement Section of This Page
 
* NPR Piece - See Advertisement Section of This Page
* Wood Chips  
+
* Wood Chips - BrokenTrace
* Charcoal (120 lbs)  
+
* Charcoal (120 lbs) ~ Jeff has delivered the charcoal to the makeshop ($21.54) --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 12:44, 1 July 2015 (CDT)
 +
* Injection Kits - NEEDED
 
* Cooking
 
* Cooking
 
** Pig
 
** Pig
Line 55: Line 75:
 
*** Jeff  
 
*** Jeff  
 
**** Jeff to bring Wireless Meat Thermometer
 
**** Jeff to bring Wireless Meat Thermometer
*** Kix will help prep pig(?)
+
*** Jenn will help prep pig
 
*** Jeff Needs 3 Redbulls, Michele needs two, Scott could have used two.  We all had 1 5-hour-energy-shot around 8am.
 
*** Jeff Needs 3 Redbulls, Michele needs two, Scott could have used two.  We all had 1 5-hour-energy-shot around 8am.
* The Pool
+
* The Pool (Do we still have a pool?)
 
** The pool can be filled with the air compressor
 
** The pool can be filled with the air compressor
 
** Don't fill the pool past the second inflatable section or it will just spill over
 
** Don't fill the pool past the second inflatable section or it will just spill over
Line 66: Line 86:
  
 
== Pre-Event Tasks ==
 
== Pre-Event Tasks ==
* Call Trash pickup and schedule for the day after pig roast. Do this two weeks in advance.  (Lesson learned from PR2014)
+
* Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
 +
** Lesson learned from PR2014
 +
** "The trash will be pucked up Thursday the 9th and Monday the 13th" ~ Jenn
 +
** $25 for the extra pickup
  
 
== Day-Of Tasks ==
 
== Day-Of Tasks ==
Line 72: Line 95:
 
** Scott
 
** Scott
 
** Gregabyte(?)
 
** Gregabyte(?)
* Money Takers (x2) (Needs to be people who haven't stayed up all night)
+
* Money Takers (x2)
 
** Money Taker #1: Jenn
 
** Money Taker #1: Jenn
** Headcount Tallier: Jenn
+
** Headcount Tallier: Jenn - Tally counter is in the money box
*** May need a tallier.
+
 
** Money Taker #2: Tyler
 
** Money Taker #2: Tyler
*** Digital Currency and Credit Card Payments: Tyler(?)
+
*** Digital Currency and Credit Card Payments: Tyler
 +
* Table Setup : Jenn - I did this last year. It was really easy.
 +
** Where to Place Food, setting out silverware, drink table, napkins, etc
 
* Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
 
* Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
 
** Task to coordinate   
 
** Task to coordinate   
Line 89: Line 113:
 
== Day-After Tasks ==
 
== Day-After Tasks ==
 
* Sunday once-over
 
* Sunday once-over
* Table Setup : Jenn(?) - I did this last year. It was really easy.
 
** Where to Place Food, setting out silverware, drink table, napkins, etc
 
 
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
 
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 +
* Make sure Treasurer deducts cost-to-organization from funds raised.
 +
** Extra trash pickups
 +
** Police Fines
 +
 +
== Week-After Tasks ==
 +
* Send thank you notes to external contacts
 +
** WLRH NPR ~ Jeff has mailed Brett @ WLRH
 +
** Pig Contact
 +
** Financial Sponsors
 +
*** Curse
 +
*** Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
 +
**** PO Box 471, Huntsville, AL 35804
  
 
== Other Necessary Items ==
 
== Other Necessary Items ==
* Nitrile gloves for serving pig
+
* Nitrile gloves for serving pig ~ Michael Patton said he would bring --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:13, 1 July 2015 (CDT)
 
* Chairs (we cannot have enough chairs)
 
* Chairs (we cannot have enough chairs)
** Dmitry(?) - 3+ folding chairs
+
* plates (Need another 50+) ~ Benjamin bringing
** Jeff - Bringing a chair for himself
+
* cups(have enough),  
* plates, cups, bowls  
+
* <b>bowls (need bowls)</b>
* knives, spoons, forks
+
* knives, spoons, forks (have enough)
 
* Tents
 
* Tents
 
** 10x10 tent donated by Katie Phillips (Need to confirm:  Located on South Wall in black textile case)
 
** 10x10 tent donated by Katie Phillips (Need to confirm:  Located on South Wall in black textile case)
Line 106: Line 140:
 
** Tim's Tent - Tim(?)
 
** Tim's Tent - Tim(?)
 
* Folding Tables
 
* Folding Tables
* Ice and cooler - Jeff will bring 1 cooler
+
* Ice and cooler
 +
** Jeff will bring 1 cooler
 +
** Jennifer will bring a cooler with ice
 
** Ice (As much as will fit in the cooler)
 
** Ice (As much as will fit in the cooler)
 
* Kiddie Pool (x2?)
 
* Kiddie Pool (x2?)
** Pool #1:  The kiddie pool from last year was above the grill next to the bikes
+
** Pool #1:  The kiddie pool from last year was above the grill next to the bikes.  Do we still have this?
** Pool #2  Matt Barron is donating his 6' one to the shop
+
* Wristbands for Over 21 Status - Phil Purchased
+
  
 
== Foods ==
 
== Foods ==
Line 117: Line 151:
 
* Drinks
 
* Drinks
 
** Sodas -  
 
** Sodas -  
 +
*** case of soda from Costco - GTpyro
 +
*** more soda?
 
** Tea -  
 
** Tea -  
 
** Three Water Cooler Bottles.
 
** Three Water Cooler Bottles.
 
*** With empty Return, Home Depot will charge about $20 for these.   
 
*** With empty Return, Home Depot will charge about $20 for these.   
 
* Buns (basic hamburger buns) (Need 80)
 
* Buns (basic hamburger buns) (Need 80)
* 40 of 80 buns
+
** 40 Buns ~ Enabrintain
* 40 more buns - NEEDED
+
** 40 More Buns ~ Shapr
 
* Chips, Dip
 
* Chips, Dip
** Gregabyte is bringing awesome dip(?)
+
** Gregabyte is bringing awesome dip
 +
** 2 bags of chips - Jennifer
 +
** Sour cream and onion dip - Jennifer
 
* Side dishes
 
* Side dishes
** Corn Casserole -  
+
** Corn Casserole - Michele C. bringing
** Cole Slaw -  
+
** (Can't confirm till July 4th)  Indian Dish ~ Satyam
** Baked Beans -  
+
** Cole Slaw - Liz Weber
** Hashbrown Casserole -  
+
** Baked Beans - Nik
 +
** Hashbrown Casserole - Kirsten
 +
** Mac and Cheese - Enabrintain
 +
** Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
 
* Desserts
 
* Desserts
** Four Layer Delight
+
** Cookies - Kirsten
** M&M Cookies
+
** banana pudding - Liz
 
* A green salad (as in vegetables not food coloring)
 
* A green salad (as in vegetables not food coloring)
** Spinach Salad
+
** Spinach Salad - Phyllis
  
 
== Projects ==
 
== Projects ==
  
== Not Yet Advertised To ==
+
== Advertised ==
* Facebook Event:  (Was very careful to make sure the event was "public" and it still didn't take on the "friends of makers" group page. SUCH CONFUSE.)
+
* Facebook Event:  https://www.facebook.com/events/103675769969952/
* Google Plus Event Page:   
+
* Google Plus Event Page:  https://plus.google.com/u/0/events/cu8tlqmvvhb92ar6bqlvvvibr4c
 
* NPR Service Announcement:  psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA.  The nominated PSA is as follows:
 
* NPR Service Announcement:  psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA.  The nominated PSA is as follows:
** "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, June 27th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its famous annual Pig Roast! More information is available at makerslocal.org"
+
** Copy of 2015 PSA:  https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
** Crashcart(?)
+
**  New PSA for 2015:  "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, July 11th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its annual Pig Roast! Information is online at < makers local dot org >."
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
+
*** The word "famous" was removed from last year's PSA.
* Our Valley Events:
+
** Jeff did the PSA this year on 6-11-15.  Jeff has emailed Brett and requested an mp3 copy of the PSA.  He said it might be 5 days.
 
+
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party. (Sent email on 6/11/15)
* Makers Local Web Page:   
+
* Makers Local Web Page:  https://256.makerslocal.org/2015/06/16/pig-roast-2015/
* Reddit:   
+
* Our Valley Events: http://ourvalleyevents.com/event-calendar/#/?i=3
 +
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
 +
* Reddit:  http://www.reddit.com/r/HuntsvilleAlabama/comments/3a7a25/makers_local_pig_roast_open_house_lan_party/
 
* Flier:  
 
* Flier:  
** Kinesthetic Dance
+
** https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
** Bandito
+
** https://256.makerslocal.org/2015/06/16/pig-roast-2015/
 +
** Bandito - Jeff
 +
** Digium - Scott
 
* Update email sent to general list (3 weeks out)
 
* Update email sent to general list (3 weeks out)
* Our Valley Events: http://ourvalleyevents.com/event-calendar/?trumbaEmbed=view%3Devent%26eventid%3D110337213
+
=== Bonus Fame ===
 +
* [https://www.facebook.com/GeekOutHSV/photos/a.139513286087463.12475.137706346268157/915236658515118/?type=1&fref=nf Geek Out Huntsville announced the event]
 +
 
 +
=== Not Yet Advertised To ===
 +
 
 +
 
 +
 
  
  

Latest revision as of 11:38, 25 February 2016

Creator:
User Name
Status:
Your Status
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
11:38, 25 February 2016 (CDT)

Post-Event Notes

Income

  • Random - $46
  • Plates - $680
  • Paypal - $105
  • Jeff - $6 (Made leftovers available to coworkers, put out a donation jar)
  • Total: $837

Curse Expenses - What Curse Reimbursed Us

  • Michele - $55 (Processing?)
  • Michele - $175.20 (Pig?)
  • Jeff - $84.54 (Char Coal and Misc?)
  • Kinsey - $90 (Pig Roaster and Misc?)

Profit \ Expense Overview

  • $842 money in cashbox
  • $105 paypal
  • $404.74 curse donation
  • Net income $1351.74
  • $890.36 profit

Basic Event Information

All events related to pig roast day:

  • Cleanup Night \ All-Nighter Party : July 10th
  • Pig Roast : July 11th
  • LAN Party : July 11th
  • Silent Auction : Cancelled

Flier Information

  • Name: Pig Roast
  • Date: July 11, 2015 is proposed.
  • Time: Event Starts at 12:00
  • Location: Makers Local 256, 414 Stevens Ave
  • Cost to Attend: $10 / person, or $15 for two people.
  • LAN party @ 7pm
  • Silent Auction Starting at 12:00
  • Website: makerslocal.org

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix
  • Flier: BadBarbarian
  • Silent Auction POC: Benjamin

Calendar_Archive

  • July 11 2015, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • Curse is purchasing the pig!!
  • MWR Smoker - Jeff has reserved. Cost is $90, due back on the 12th.
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Opticron said he could do this.
  • Using Michele's farm connections.
    • 2015 Post Processing weight is 175.2
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

All Nighters

  • The Pit
  • NPR Piece - See Advertisement Section of This Page
  • Wood Chips - BrokenTrace
  • Charcoal (120 lbs) ~ Jeff has delivered the charcoal to the makeshop ($21.54) --Omegix (talk) 12:44, 1 July 2015 (CDT)
  • Injection Kits - NEEDED
  • Cooking
    • Pig
      • Preaux (Duh)
      • Jeff
        • Jeff to bring Wireless Meat Thermometer
      • Jenn will help prep pig
      • Jeff Needs 3 Redbulls, Michele needs two, Scott could have used two. We all had 1 5-hour-energy-shot around 8am.
  • The Pool (Do we still have a pool?)
    • The pool can be filled with the air compressor
    • Don't fill the pool past the second inflatable section or it will just spill over
    • The pool takes several hours to drain without assistance.
    • Someone bought some kind of blue misting thing to put next to it
  • All-Nighter Party
    • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

  • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jenn
    • Lesson learned from PR2014
    • "The trash will be pucked up Thursday the 9th and Monday the 13th" ~ Jenn
    • $25 for the extra pickup

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Gregabyte(?)
  • Money Takers (x2)
    • Money Taker #1: Jenn
    • Headcount Tallier: Jenn - Tally counter is in the money box
    • Money Taker #2: Tyler
      • Digital Currency and Credit Card Payments: Tyler
  • Table Setup : Jenn - I did this last year. It was really easy.
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Kiddie Pools Get emptied and setup to dry
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR ~ Jeff has mailed Brett @ WLRH
    • Pig Contact
    • Financial Sponsors
      • Curse
      • Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
        • PO Box 471, Huntsville, AL 35804

Other Necessary Items

  • Nitrile gloves for serving pig ~ Michael Patton said he would bring --Omegix (talk) 14:13, 1 July 2015 (CDT)
  • Chairs (we cannot have enough chairs)
  • plates (Need another 50+) ~ Benjamin bringing
  • cups(have enough),
  • bowls (need bowls)
  • knives, spoons, forks (have enough)
  • Tents
    • 10x10 tent donated by Katie Phillips (Need to confirm: Located on South Wall in black textile case)
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Tim's Tent - Tim(?)
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 1 cooler
    • Jennifer will bring a cooler with ice
    • Ice (As much as will fit in the cooler)
  • Kiddie Pool (x2?)
    • Pool #1: The kiddie pool from last year was above the grill next to the bikes. Do we still have this?

Foods

  • Drinks
    • Sodas -
      • case of soda from Costco - GTpyro
      • more soda?
    • Tea -
    • Three Water Cooler Bottles.
      • With empty Return, Home Depot will charge about $20 for these.
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Enabrintain
    • 40 More Buns ~ Shapr
  • Chips, Dip
    • Gregabyte is bringing awesome dip
    • 2 bags of chips - Jennifer
    • Sour cream and onion dip - Jennifer
  • Side dishes
    • Corn Casserole - Michele C. bringing
    • (Can't confirm till July 4th) Indian Dish ~ Satyam
    • Cole Slaw - Liz Weber
    • Baked Beans - Nik
    • Hashbrown Casserole - Kirsten
    • Mac and Cheese - Enabrintain
    • Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
  • Desserts
    • Cookies - Kirsten
    • banana pudding - Liz
  • A green salad (as in vegetables not food coloring)
    • Spinach Salad - Phyllis

Projects

Advertised

Bonus Fame

Not Yet Advertised To