Difference between revisions of "Pig Roast 2016"

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(adding text based on previous years)
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* Jeff gets 20% discount at MWR for pig roasting
 
 
{{Project|Creator=User Name
 
{{Project|Creator=User Name
 
|Status=<onlyinclude> In Planning Mode </onlyinclude>                                <!--LEAVE ONLYINCLUDES FOR STATUS HACK-->  
 
|Status=<onlyinclude> In Planning Mode </onlyinclude>                                <!--LEAVE ONLYINCLUDES FOR STATUS HACK-->  
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|Last Updated={{#time: H:i, d F Y| {{REVISIONTIMESTAMP}} }} (CDT)              <!--DO NOT EDIT -->
 
|Last Updated={{#time: H:i, d F Y| {{REVISIONTIMESTAMP}} }} (CDT)              <!--DO NOT EDIT -->
 
}}
 
}}
 +
 +
= Income =
 +
*    Random - $79
 +
*    Plates - $1,080.10
 +
*    Digital Currencies - $319.23
 +
*    Silent Auction - $253
 +
* Business Sponsorship (Curse) - $500
 +
*    Total: $2231.33
  
 
= Basic Event Information =
 
= Basic Event Information =
Line 13: Line 20:
  
 
== Flier Information ==
 
== Flier Information ==
 +
* Curse is sponsoring the pig roast again! YaaaaayYYYYY!!!  --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 17:16, 1 June 2016 (CDT)
 
* Name:  Pig Roast
 
* Name:  Pig Roast
−
* Date:  July 11, 2015 is proposed.
+
* Date:  July 9, 2015 is proposed.
 
* Time:  Event Starts at 12:00
 
* Time:  Event Starts at 12:00
 
* Location:  Makers Local 256, 414 Stevens Ave
 
* Location:  Makers Local 256, 414 Stevens Ave
Line 20: Line 28:
 
* LAN party @ 7pm
 
* LAN party @ 7pm
 
* Website:  makerslocal.org
 
* Website:  makerslocal.org
 +
* Primary Flier
 +
** PDF:  https://256.makerslocal.org/owncloud/index.php/s/jEeFSjlKjTUIzEV
 +
** PNG:  https://256.makerslocal.org/owncloud/index.php/s/efYciUWULeS5pot
 +
* Backup Flier:  https://256.makerslocal.org/wiki/File:PigRoast2016BackupFlier.jpg , https://256.makerslocal.org/owncloud/index.php/s/tWLEEyDYY3t3BYM
  
 
== Extra Information ==
 
== Extra Information ==
 
* Food Prep Arrival time is TBD
 
* Food Prep Arrival time is TBD
 
* Logistics:  [[User:Omegix|Omegix]]
 
* Logistics:  [[User:Omegix|Omegix]]
−
* Cooks:  Preaux, Omegix
+
* Cooks:  Preaux, Omegix, Norm, Kinsey, Michele
−
* Flier: TBD
+
** 12pm - 2am:  Omegix, Preaux, Michele
 +
** 2am - 6am:  Norm, Kinsey
 +
** 6am on: Preaux, Omegix
  
−
= Calendar_Archive =
+
== Calendar == 
−
* July 9 2016, 12:00pm - 5:00pm: Pig Roast 2016
+
* July 9 2016, 12:00pm - 5:00pm: Pig Roast 2015
  
 
= The Pig =
 
= The Pig =
−
* MWR Smoker - Jeff to reserve.  Jeff gets 20% discount for this.
+
* MWR Smoker - Jeff to reserve.  They said we did not receive a discount, and that we didn't last year either.  It's $90.  Jeff has made the reservation as of 2016.05.06
 
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Jeff to ask opticron
 
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Jeff to ask opticron
 
* Using Michele's farm connections.
 
* Using Michele's farm connections.
−
** 2015 Post Processing weight is TBD
+
** Pig Bill: $252 , does not include post processing.
 +
** 2 pigs @ 180 lbs EACH
 +
** 360 lbs @ $0.70 lb = $252
 +
** Estimate loosing 50% of weight to processing
 +
** Planning on cutting off the heads to make it fit, and slicing off anything keeping it from fitting and sticking them in the side smokers
 
* Kirk said he has farm connections if we want to utilize them for future pigs
 
* Kirk said he has farm connections if we want to utilize them for future pigs
  
Line 40: Line 58:
  
 
= Volunteers =  
 
= Volunteers =  
−
== All Nighters ==
 
−
* The Pit
 
−
** Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf  (Total Cost to Makers: $90)
 
−
* NPR Piece - See Advertisement Section of This Page
 
−
* Wood Chips - Jeff to ask BrokenTrace
 
−
* Charcoal (120 lbs) - NEEDED
 
−
* Injection Kits - NEEDED
 
−
* Cooking
 
−
** Pig
 
−
*** Preaux (Duh)
 
−
*** Jeff
 
−
**** Jeff to bring Wireless Meat Thermometer
 
−
*** Jenn will help prep pig.  Jeff to confirm with Jen.
 
−
*** Jeff Needs 3 Redbulls, Michele needs two, Scott needs two.  We all had 1 5-hour-energy-shot around 8am.
 
−
* The Pool (Do we still have a pool?)
 
−
* All-Nighter Party
 
−
** Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.
 
−
 
 
== Pre-Event Tasks ==
 
== Pre-Event Tasks ==
−
* Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
+
* Two Months Out
−
** $25 for the extra pickup
+
** Begin Scheduling NPR Event
 +
** Solicit for Flier Design
 +
** If blocking off the street, [http://www.hsvpolice.com/Special-Events.htm file for a permit with the city]
 +
** Setup Social Mediums
 +
** Rent Smoker ($45 a day from MWR, Total cost of $90)
 +
* One Month Out
 +
** Hang up Fliers
 +
** Solicit for Sides
 +
* Two Weeks Out
 +
** Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
 +
*** $25 for the extra pickup
 +
* One Week Out
 +
** Post Reminder messages on social mediums
 +
 
 +
== Day-Before Tasks ==
 +
* Noonish - Pickup Roaster around noon, have setup at the shop in time for 3pm.  - Kinsey and Jeff
 +
* Noonish - Jeff Makes Sure the following is at the shop.
 +
** redbull,
 +
** injection kits,
 +
** aluminum foil,
 +
** wireless meat thermometer
 +
** charcoal
 +
*** (120 lbs \ 4 Big Bags) - Jeff has Charcoal from Satyam in his garage --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:19, 23 June 2016 (CDT)
 +
* 3pm - place first load of fuel in the smoker to start getting it up to temp. - Scott
 +
* 4pm - the pigs will arrive at the shop - Michele
 +
* Upon Pig Arrival:  - Scott, Jenn, Norm
 +
** Fit check to make sure the pigs will both fit in the smoker without breaking them down.
 +
**  Prep pigs for the rack -
 +
*** Break down what is needed to fit.
 +
*** Oil Skin of pig and flip upside down on rack
 +
*** Clean fat from inside cavity
 +
*** Inject Marinade into meat
 +
*** Dry out cavity
 +
*** Season inside cavity (Salt, Pepper, Garlic, and binder (TBD))
 +
*** Tie down pig to rack
 +
*** Place temperature probes in pork (extra wireless or outside oven temp sensors needed)
 +
*** Place pigs in smoker
 +
*** Set timer for 15 min for the first 4 hours to monitor and predict smoker thermal loss
 +
*** 30 min timer for the remainder of time.
 +
* 9pm - If we are making a lot of noise, this is what time the noise needs to die down as a courtesy to the neighbors
 +
* Before 2am
 +
** Setup Tents
 +
* 2am - 6am:  Skeleton Crew, at least Norm and Kinsey
 +
* 6am - Scott and Jeff Return
 +
* 6am - Jeff Arrives with Breakfast Sandwiches from Hardees
 +
* 10am - Anyone else setting up
  
 
== Day-Of Tasks ==
 
== Day-Of Tasks ==
 
* Pig Servers:   
 
* Pig Servers:   
 
** Scott
 
** Scott
−
** Gregabyte(?)
+
** Jeff to ask Gregabyte
 
* Money Takers (x2)
 
* Money Takers (x2)
−
** Money Taker #1: Jenn
+
** Money Taker #1: Dmitri
−
** Headcount Tallier: Jenn - Tally counter is in the money box
+
** Headcount Tallier: Dmitri - Tally counter is in the money box
 
** Money Taker #2: Tyler
 
** Money Taker #2: Tyler
 
*** Digital Currency and Credit Card Payments: Tyler
 
*** Digital Currency and Credit Card Payments: Tyler
−
* Table Setup : Jenn - I did this last year. It was really easy.
+
* Table Setup : Jeff
 
** Where to Place Food, setting out silverware, drink table, napkins, etc
 
** Where to Place Food, setting out silverware, drink table, napkins, etc
 
* Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
 
* Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
Line 78: Line 123:
 
*** Trash Gets into dumpster
 
*** Trash Gets into dumpster
 
*** Tents Get Put Back
 
*** Tents Get Put Back
−
*** Kiddie Pools Get emptied and setup to dry
 
 
*** Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
 
*** Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
 
*** Perishables get put in fridge
 
*** Perishables get put in fridge
 +
*Set up donation bucket(s)/station(s): Benjamin
  
 
== Day-After Tasks ==
 
== Day-After Tasks ==
 
* Sunday once-over
 
* Sunday once-over
−
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
+
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 
* Make sure Treasurer deducts cost-to-organization from funds raised.
 
* Make sure Treasurer deducts cost-to-organization from funds raised.
Line 92: Line 137:
 
== Week-After Tasks ==
 
== Week-After Tasks ==
 
* Send thank you notes to external contacts
 
* Send thank you notes to external contacts
−
** WLRH NPR ~ Jeff has mailed Brett @ WLRH
+
** WLRH NPR
 
** Pig Contact
 
** Pig Contact
 
** Financial Sponsors
 
** Financial Sponsors
−
*** Curse
 
−
*** Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
 
−
**** PO Box 471, Huntsville, AL 35804
 
  
 
== Other Necessary Items ==
 
== Other Necessary Items ==
−
* Nitrile gloves for serving pig ~ Michael Patton said he would bring --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:13, 1 July 2015 (CDT)
+
* Nitrile gloves for serving pig
 
* Chairs (we cannot have enough chairs)
 
* Chairs (we cannot have enough chairs)
−
* plates (Need another 50+) ~ Benjamin bringing
+
* plates  
−
* cups(have enough),
+
* cups
−
* <b>bowls (need bowls)</b>
+
* bowls (need bowls)
−
* knives, spoons, forks (have enough)
+
* knives, spoons, forks
 
* Tents
 
* Tents
−
** 10x10 tent donated by Katie Phillips (Need to confirm:  Located on South Wall in black textile case)
+
** 10x10 tent donated by Katie Phillips
 
** Second tent (donated by Scott) has three screws in the outer zip up compartment.  shove those in the holes where the spring loaded pegs used to be.
 
** Second tent (donated by Scott) has three screws in the outer zip up compartment.  shove those in the holes where the spring loaded pegs used to be.
−
** Tim's Tent - Tim(?)
+
** Dmitriy's Two Tents
 +
** Norm's Canopy
 
* Folding Tables
 
* Folding Tables
 
* Ice and cooler
 
* Ice and cooler
−
** Jeff will bring 1 cooler
+
** Jeff will bring 2x coolers
−
** Jennifer will bring a cooler with ice
+
 
** Ice (As much as will fit in the cooler)
 
** Ice (As much as will fit in the cooler)
−
* Kiddie Pool (x2?)
 
−
** Pool #1:  The kiddie pool from last year was above the grill next to the bikes.  Do we still have this?
 
  
 
== Foods ==
 
== Foods ==
 +
 +
[[Pig Roast/Oven Schedule | Oven Sign Up Sheet]]
  
 
* Drinks
 
* Drinks
−
** Sodas -  
+
** 2-4 gallons of Piper&Leaf Tea - Bill F.
−
*** case of soda from Costco - GTpyro
+
** Lemonade - Brianna
−
*** more soda?
+
** Sodas
−
** Tea -  
+
*** Chris B.
−
** Three Water Cooler Bottles.
+
*** 4-5 2Liter Sodas - Ryen K.
−
*** With empty Return, Home Depot will charge about $20 for these.
+
** <b>Tea - </b>
 +
** Three Water Cooler Bottles. - Chris B.  
 +
*** With empty Return, Home Depot will charge about $20 for these.
 +
*** With empty return, Wal Mart charges $6.
 +
* <b>Cooler Full of Ice for Drinks</b> -
 
* Buns (basic hamburger buns) (Need 80)
 
* Buns (basic hamburger buns) (Need 80)
−
** 40 Buns ~ Enabrintain
+
** 40 Buns ~ Jennifer P.
−
** 40 More Buns ~ Shapr
+
** 40 More Buns ~ Phil S.
 
* Chips, Dip
 
* Chips, Dip
−
** Gregabyte is bringing awesome dip
+
** 1 Bag of Ruffles ~ Jennifer P.
−
** 2 bags of chips - Jennifer
+
** 1 Sour Cream and Onion Dip ~ Jennifer P.
−
** Sour cream and onion dip - Jennifer
+
** Aporkalypse Dip ~ Greg B.
 +
** 5 Bags Assorted Chips ~ Travis C.
 +
** <b>More dips</b>
 
* Side dishes
 
* Side dishes
−
** Corn Casserole - Michele C. bringing
+
** Chicken Dish ~ Ryen K.
−
** (Can't confirm till July 4th)  Indian Dish ~ Satyam
+
** Potato Salad ~ Norm M.
−
** Cole Slaw - Liz Weber
+
** Cornbread Casserole ~ Michele C.
−
** Baked Beans - Nik
+
** Cole Slaw ~ Michele C.
−
** Hashbrown Casserole - Kirsten
+
** Baked Beans ~ Nik V.
−
** Mac and Cheese - Enabrintain
+
** Hashbrown Casserole ~ TylerC/KirstinD
−
** Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
+
** Mac and Cheese (1 large pan) ~ Michael P.
 +
** Green Beans ~ Jeff C.'s Parents
 
* Desserts
 
* Desserts
−
** Cookies - Kirsten
+
** Cookies ~ TylerC/KirstinD
−
** banana pudding - Liz
+
** Pudding ~ Elizabeth W.
−
* A green salad (as in vegetables not food coloring)
+
** Cake ~ Ryen K.
−
** Spinach Salad - Phyllis
+
** Ice Cream ~ Norm making on site
 +
*** Heavy whipping cream 4 quarts ~ LJ S.
 +
*** Milk 1 gallon ~ LJ S.
 +
*** Lemon 1 whole ~ LJ S.
 +
*** ice, we will need ice - Norm checking to see if we can get unlimited free ice
 +
* <b>A green salad</b>
  
 
== Projects ==
 
== Projects ==
  
−
== Advertised ==
+
== Completed Advertisements ==
−
* Facebook Event: https://www.facebook.com/events/103675769969952/
+
* Facebook Event:   https://www.facebook.com/events/815389051926207/
−
* Google Plus Event Page:  https://plus.google.com/u/0/events/cu8tlqmvvhb92ar6bqlvvvibr4c
+
* Announcement email sent to general-announce list
−
* NPR Service Announcement:  psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA.  The nominated PSA is as follows:
+
* Huntsville Reddit:  https://www.reddit.com/r/HuntsvilleAlabama/comments/4kx60e/nerds_roasting_pigs_july_9th_at_noon/
−
** Copy of 2015 PSA:  https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
+
* Next Door:  https://nextdoor.com/events/al/huntsville/5-points-pig-roast-695243?i=dhgretvqagkbxwvaewky&utm_campaign=events&utm_source=link&utm_medium=u-web
−
**  New PSA for 2015:  "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, July 11th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its annual Pig Roast! Information is online at < makers local dot org >."
+
* NPR \ WLRH PSA:  https://256.makerslocal.org/2016/06/09/pig-roast-saturday-july-9th-noon-lan-arty-7pm/
−
*** The word "famous" was removed from last year's PSA.
+
 
−
** Jeff did the PSA this year on 6-11-15. Jeff has emailed Brett and requested an mp3 copy of the PSA.  He said it might be 5 days.
+
== To-Be Advertised ==
−
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party. (Sent email on 6/11/15)
+
* Google Plus Event Page:  
−
* Makers Local Web Page:  https://256.makerslocal.org/2015/06/16/pig-roast-2015/
+
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.  
−
* Our Valley Events: http://ourvalleyevents.com/event-calendar/#/?i=3
+
* Our Valley Events:  
 
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.  
 
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.  
−
* Reddit:  http://www.reddit.com/r/HuntsvilleAlabama/comments/3a7a25/makers_local_pig_roast_open_house_lan_party/
+
* Reddit:   
 
* Flier:  
 
* Flier:  
−
** https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
+
** Bandito  
−
** https://256.makerslocal.org/2015/06/16/pig-roast-2015/
+
** Digium
−
** Bandito - Jeff
+
−
** Digium - Scott
+
 
* Update email sent to general list (3 weeks out)
 
* Update email sent to general list (3 weeks out)
 
=== Bonus Fame ===
 
=== Bonus Fame ===
−
* [https://www.facebook.com/GeekOutHSV/photos/a.139513286087463.12475.137706346268157/915236658515118/?type=1&fref=nf Geek Out Huntsville announced the event]
+
* Event reposted by Geek Out Huntsville:  https://www.facebook.com/makerslocal256/notifications/?section=activity_feed&subsection=mention&target_story=S%3A_I137706346268157%3A1084552068250242
  
 
=== Not Yet Advertised To ===
 
=== Not Yet Advertised To ===
  
−
 
+
= Other Post-event Thoughts =
−
 
+
*Straight to Ale has a program for donating beer (kegs or cans) to non-profits for events. They require at least 60 days notice and is something we should look into for Pig Roast 2017.
−
 
+
*The silent auction was a huge success and we's to do it next time as well.
−
 
+
−
 
+
−
 
+
  
 
[[Category: Event]]
 
[[Category: Event]]
 
[[Category: fundraiser]]
 
[[Category: fundraiser]]

Latest revision as of 17:53, 26 July 2016

Creator:
User Name
Status:
In Planning Mode
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
17:53, 26 July 2016 (CDT)

Income

  • Random - $79
  • Plates - $1,080.10
  • Digital Currencies - $319.23
  • Silent Auction - $253
  • Business Sponsorship (Curse) - $500
  • Total: $2231.33

Basic Event Information

All events related to pig roast day:

  • All-Nighter Party : July 8th
  • Pig Roast : July 9th
  • LAN Party : July 10th

Flier Information

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix, Norm, Kinsey, Michele
    • 12pm - 2am: Omegix, Preaux, Michele
    • 2am - 6am: Norm, Kinsey
    • 6am on: Preaux, Omegix

Calendar

  • July 9 2016, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • MWR Smoker - Jeff to reserve. They said we did not receive a discount, and that we didn't last year either. It's $90. Jeff has made the reservation as of 2016.05.06
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Jeff to ask opticron
  • Using Michele's farm connections.
    • Pig Bill: $252 , does not include post processing.
    • 2 pigs @ 180 lbs EACH
    • 360 lbs @ $0.70 lb = $252
    • Estimate loosing 50% of weight to processing
    • Planning on cutting off the heads to make it fit, and slicing off anything keeping it from fitting and sticking them in the side smokers
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

Pre-Event Tasks

  • Two Months Out
    • Begin Scheduling NPR Event
    • Solicit for Flier Design
    • If blocking off the street, file for a permit with the city
    • Setup Social Mediums
    • Rent Smoker ($45 a day from MWR, Total cost of $90)
  • One Month Out
    • Hang up Fliers
    • Solicit for Sides
  • Two Weeks Out
    • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
      • $25 for the extra pickup
  • One Week Out
    • Post Reminder messages on social mediums

Day-Before Tasks

  • Noonish - Pickup Roaster around noon, have setup at the shop in time for 3pm. - Kinsey and Jeff
  • Noonish - Jeff Makes Sure the following is at the shop.
    • redbull,
    • injection kits,
    • aluminum foil,
    • wireless meat thermometer
    • charcoal
      • (120 lbs \ 4 Big Bags) - Jeff has Charcoal from Satyam in his garage --Omegix (talk) 14:19, 23 June 2016 (CDT)
  • 3pm - place first load of fuel in the smoker to start getting it up to temp. - Scott
  • 4pm - the pigs will arrive at the shop - Michele
  • Upon Pig Arrival: - Scott, Jenn, Norm
    • Fit check to make sure the pigs will both fit in the smoker without breaking them down.
    • Prep pigs for the rack -
      • Break down what is needed to fit.
      • Oil Skin of pig and flip upside down on rack
      • Clean fat from inside cavity
      • Inject Marinade into meat
      • Dry out cavity
      • Season inside cavity (Salt, Pepper, Garlic, and binder (TBD))
      • Tie down pig to rack
      • Place temperature probes in pork (extra wireless or outside oven temp sensors needed)
      • Place pigs in smoker
      • Set timer for 15 min for the first 4 hours to monitor and predict smoker thermal loss
      • 30 min timer for the remainder of time.
  • 9pm - If we are making a lot of noise, this is what time the noise needs to die down as a courtesy to the neighbors
  • Before 2am
    • Setup Tents
  • 2am - 6am: Skeleton Crew, at least Norm and Kinsey
  • 6am - Scott and Jeff Return
  • 6am - Jeff Arrives with Breakfast Sandwiches from Hardees
  • 10am - Anyone else setting up

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Jeff to ask Gregabyte
  • Money Takers (x2)
    • Money Taker #1: Dmitri
    • Headcount Tallier: Dmitri - Tally counter is in the money box
    • Money Taker #2: Tyler
      • Digital Currency and Credit Card Payments: Tyler
  • Table Setup : Jeff
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge
  • Set up donation bucket(s)/station(s): Benjamin

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR
    • Pig Contact
    • Financial Sponsors

Other Necessary Items

  • Nitrile gloves for serving pig
  • Chairs (we cannot have enough chairs)
  • plates
  • cups
  • bowls (need bowls)
  • knives, spoons, forks
  • Tents
    • 10x10 tent donated by Katie Phillips
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Dmitriy's Two Tents
    • Norm's Canopy
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 2x coolers
    • Ice (As much as will fit in the cooler)

Foods

Oven Sign Up Sheet

  • Drinks
    • 2-4 gallons of Piper&Leaf Tea - Bill F.
    • Lemonade - Brianna
    • Sodas
      • Chris B.
      • 4-5 2Liter Sodas - Ryen K.
    • Tea -
    • Three Water Cooler Bottles. - Chris B.
      • With empty Return, Home Depot will charge about $20 for these.
      • With empty return, Wal Mart charges $6.
  • Cooler Full of Ice for Drinks -
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Jennifer P.
    • 40 More Buns ~ Phil S.
  • Chips, Dip
    • 1 Bag of Ruffles ~ Jennifer P.
    • 1 Sour Cream and Onion Dip ~ Jennifer P.
    • Aporkalypse Dip ~ Greg B.
    • 5 Bags Assorted Chips ~ Travis C.
    • More dips
  • Side dishes
    • Chicken Dish ~ Ryen K.
    • Potato Salad ~ Norm M.
    • Cornbread Casserole ~ Michele C.
    • Cole Slaw ~ Michele C.
    • Baked Beans ~ Nik V.
    • Hashbrown Casserole ~ TylerC/KirstinD
    • Mac and Cheese (1 large pan) ~ Michael P.
    • Green Beans ~ Jeff C.'s Parents
  • Desserts
    • Cookies ~ TylerC/KirstinD
    • Pudding ~ Elizabeth W.
    • Cake ~ Ryen K.
    • Ice Cream ~ Norm making on site
      • Heavy whipping cream 4 quarts ~ LJ S.
      • Milk 1 gallon ~ LJ S.
      • Lemon 1 whole ~ LJ S.
      • ice, we will need ice - Norm checking to see if we can get unlimited free ice
  • A green salad

Projects

Completed Advertisements

To-Be Advertised

  • Google Plus Event Page:
  • Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
  • Our Valley Events:
    • OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
  • Reddit:
  • Flier:
    • Bandito
    • Digium
  • Update email sent to general list (3 weeks out)

Bonus Fame

Not Yet Advertised To

Other Post-event Thoughts

  • Straight to Ale has a program for donating beer (kegs or cans) to non-profits for events. They require at least 60 days notice and is something we should look into for Pig Roast 2017.
  • The silent auction was a huge success and we's to do it next time as well.
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