Difference between revisions of "Pig Roast 2016"

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 +
 +
= Income =
 +
*    Random - $79
 +
*    Plates - $1,080.10
 +
*    Digital Currencies - $319.23
 +
*    Silent Auction - $253
 +
* Business Sponsorship (Curse) - $500
 +
*    Total: $2231.33
  
 
= Basic Event Information =
 
= Basic Event Information =
Line 28: Line 36:
 
* Food Prep Arrival time is TBD
 
* Food Prep Arrival time is TBD
 
* Logistics:  [[User:Omegix|Omegix]]
 
* Logistics:  [[User:Omegix|Omegix]]
−
* Cooks:  Preaux, Omegix
+
* Cooks:  Preaux, Omegix, Norm, Kinsey, Michele
−
* Flier: TBD
+
** 12pm - 2am:  Omegix, Preaux, Michele
 +
** 2am - 6am:  Norm, Kinsey
 +
** 6am on: Preaux, Omegix
  
 
== Calendar ==   
 
== Calendar ==   
Line 38: Line 48:
 
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Jeff to ask opticron
 
** Need someone with a truck for picking up the Smoker and bringing it back.  2" ball, 4' of lights ~ Jeff to ask opticron
 
* Using Michele's farm connections.
 
* Using Michele's farm connections.
−
** 2015 Post Processing weight is TBD
+
** Pig Bill: $252 , does not include post processing.
 +
** 2 pigs @ 180 lbs EACH
 +
** 360 lbs @ $0.70 lb = $252
 +
** Estimate loosing 50% of weight to processing
 +
** Planning on cutting off the heads to make it fit, and slicing off anything keeping it from fitting and sticking them in the side smokers
 
* Kirk said he has farm connections if we want to utilize them for future pigs
 
* Kirk said he has farm connections if we want to utilize them for future pigs
  
Line 44: Line 58:
  
 
= Volunteers =  
 
= Volunteers =  
−
== All Nighters ==
 
−
* The Pit
 
−
** Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf  (Total Cost to Makers: $90)
 
−
* NPR Piece - See Advertisement Section of This Page
 
−
* Wood Chips - Jeff to ask BrokenTrace
 
−
* Charcoal (120 lbs \ 4 Big Bags) - Satyam is bringing.  We already have 2 bags on hand, he is picking up 4 more.  --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 15:28, 26 May 2016 (CDT)
 
−
* Injection Kits - NEEDED
 
−
* Cooking
 
−
** Pig
 
−
*** Preaux (Duh)
 
−
*** Jeff
 
−
**** Jeff to bring Wireless Meat Thermometer
 
−
*** Jenn will help prep pig.  Jeff to confirm with Jen.
 
−
*** Jeff Needs 3 Redbulls, Michele needs two, Scott needs two.  We all had 1 5-hour-energy-shot around 8am.
 
−
* The Pool (Do we still have a pool?)
 
−
* All-Nighter Party
 
−
** Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.
 
−
 
 
== Pre-Event Tasks ==
 
== Pre-Event Tasks ==
−
* Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
+
* Two Months Out
−
** $25 for the extra pickup
+
** Begin Scheduling NPR Event
−
* If blocking off the street, [http://www.hsvpolice.com/Special-Events.htm file for a permit with the city]
+
** Solicit for Flier Design
 +
** If blocking off the street, [http://www.hsvpolice.com/Special-Events.htm file for a permit with the city]
 +
** Setup Social Mediums
 +
** Rent Smoker ($45 a day from MWR, Total cost of $90)
 +
* One Month Out
 +
** Hang up Fliers
 +
** Solicit for Sides
 +
* Two Weeks Out
 +
** Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
 +
*** $25 for the extra pickup
 +
* One Week Out
 +
** Post Reminder messages on social mediums
 +
 
 +
== Day-Before Tasks ==
 +
* Noonish - Pickup Roaster around noon, have setup at the shop in time for 3pm.  - Kinsey and Jeff
 +
* Noonish - Jeff Makes Sure the following is at the shop.
 +
** redbull,  
 +
** injection kits,
 +
** aluminum foil,
 +
** wireless meat thermometer
 +
** charcoal
 +
*** (120 lbs \ 4 Big Bags) - Jeff has Charcoal from Satyam in his garage --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:19, 23 June 2016 (CDT)
 +
* 3pm - place first load of fuel in the smoker to start getting it up to temp. - Scott
 +
* 4pm - the pigs will arrive at the shop - Michele
 +
* Upon Pig Arrival:  - Scott, Jenn, Norm
 +
** Fit check to make sure the pigs will both fit in the smoker without breaking them down.
 +
**  Prep pigs for the rack -  
 +
*** Break down what is needed to fit.
 +
*** Oil Skin of pig and flip upside down on rack
 +
*** Clean fat from inside cavity
 +
*** Inject Marinade into meat
 +
*** Dry out cavity
 +
*** Season inside cavity (Salt, Pepper, Garlic, and binder (TBD))
 +
*** Tie down pig to rack
 +
*** Place temperature probes in pork (extra wireless or outside oven temp sensors needed)
 +
*** Place pigs in smoker
 +
*** Set timer for 15 min for the first 4 hours to monitor and predict smoker thermal loss
 +
*** 30 min timer for the remainder of time.
 +
* 9pm - If we are making a lot of noise, this is what time the noise needs to die down as a courtesy to the neighbors
 +
* Before 2am
 +
** Setup Tents
 +
* 2am - 6am:  Skeleton Crew, at least Norm and Kinsey
 +
* 6am - Scott and Jeff Return
 +
* 6am - Jeff Arrives with Breakfast Sandwiches from Hardees
 +
* 10am - Anyone else setting up
  
 
== Day-Of Tasks ==
 
== Day-Of Tasks ==
Line 72: Line 112:
 
** Jeff to ask Gregabyte
 
** Jeff to ask Gregabyte
 
* Money Takers (x2)
 
* Money Takers (x2)
−
** Money Taker #1: Jeff to ask Jenn
+
** Money Taker #1: Dmitri
−
** Headcount Tallier: Jenn - Tally counter is in the money box
+
** Headcount Tallier: Dmitri - Tally counter is in the money box
−
** Money Taker #2: Jeff to ask Tyler
+
** Money Taker #2: Tyler
−
*** Digital Currency and Credit Card Payments: Jeff to ask Tyler
+
*** Digital Currency and Credit Card Payments: Tyler
−
* Table Setup : Jeff to ask Jenn
+
* Table Setup : Jeff
 
** Where to Place Food, setting out silverware, drink table, napkins, etc
 
** Where to Place Food, setting out silverware, drink table, napkins, etc
 
* Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
 
* Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
Line 111: Line 151:
 
** 10x10 tent donated by Katie Phillips
 
** 10x10 tent donated by Katie Phillips
 
** Second tent (donated by Scott) has three screws in the outer zip up compartment.  shove those in the holes where the spring loaded pegs used to be.
 
** Second tent (donated by Scott) has three screws in the outer zip up compartment.  shove those in the holes where the spring loaded pegs used to be.
−
** Tim's Tent - Jeff to ask Tim
+
** Dmitriy's Two Tents
 +
** Norm's Canopy
 
* Folding Tables
 
* Folding Tables
 
* Ice and cooler
 
* Ice and cooler
Line 118: Line 159:
  
 
== Foods ==
 
== Foods ==
 +
 +
[[Pig Roast/Oven Schedule | Oven Sign Up Sheet]]
  
 
* Drinks
 
* Drinks
−
** Sodas -  
+
** 2-4 gallons of Piper&Leaf Tea - Bill F.
−
** Tea -  
+
** Lemonade - Brianna
−
** Three Water Cooler Bottles.
+
** Sodas
−
*** With empty Return, Home Depot will charge about $20 for these.
+
*** Chris B.
 +
*** 4-5 2Liter Sodas - Ryen K.
 +
** <b>Tea - </b>
 +
** Three Water Cooler Bottles. - Chris B.  
 +
*** With empty Return, Home Depot will charge about $20 for these.
 +
*** With empty return, Wal Mart charges $6.
 +
* <b>Cooler Full of Ice for Drinks</b> -
 
* Buns (basic hamburger buns) (Need 80)
 
* Buns (basic hamburger buns) (Need 80)
 
** 40 Buns ~ Jennifer P.
 
** 40 Buns ~ Jennifer P.
−
** 40 More Buns
+
** 40 More Buns ~ Phil S.
 
* Chips, Dip
 
* Chips, Dip
 
** 1 Bag of Ruffles ~ Jennifer P.
 
** 1 Bag of Ruffles ~ Jennifer P.
 
** 1 Sour Cream and Onion Dip ~ Jennifer P.
 
** 1 Sour Cream and Onion Dip ~ Jennifer P.
−
** More chips
+
** Aporkalypse Dip ~ Greg B.
−
** More dips
+
** 5 Bags Assorted Chips ~ Travis C.
 +
** <b>More dips</b>
 
* Side dishes
 
* Side dishes
 +
** Chicken Dish ~ Ryen K.
 
** Potato Salad ~ Norm M.  
 
** Potato Salad ~ Norm M.  
 
** Cornbread Casserole ~ Michele C.
 
** Cornbread Casserole ~ Michele C.
 
** Cole Slaw ~ Michele C.
 
** Cole Slaw ~ Michele C.
−
** Baked Beans ~ (Nik?)
+
** Baked Beans ~ Nik V.
−
** Hashbrown Casserole
+
** Hashbrown Casserole ~ TylerC/KirstinD
 
** Mac and Cheese (1 large pan) ~ Michael P.
 
** Mac and Cheese (1 large pan) ~ Michael P.
 +
** Green Beans ~ Jeff C.'s Parents
 
* Desserts
 
* Desserts
−
** Cookies
+
** Cookies ~ TylerC/KirstinD
 
** Pudding ~ Elizabeth W.
 
** Pudding ~ Elizabeth W.
−
* A green salad (as in vegetables not food coloring)
+
** Cake ~ Ryen K.
 +
** Ice Cream ~ Norm making on site
 +
*** Heavy whipping cream 4 quarts ~ LJ S.
 +
*** Milk 1 gallon ~ LJ S.
 +
*** Lemon 1 whole ~ LJ S.
 +
*** ice, we will need ice - Norm checking to see if we can get unlimited free ice
 +
* <b>A green salad</b>
  
 
== Projects ==
 
== Projects ==
Line 150: Line 208:
 
* Announcement email sent to general-announce list
 
* Announcement email sent to general-announce list
 
* Huntsville Reddit:  https://www.reddit.com/r/HuntsvilleAlabama/comments/4kx60e/nerds_roasting_pigs_july_9th_at_noon/
 
* Huntsville Reddit:  https://www.reddit.com/r/HuntsvilleAlabama/comments/4kx60e/nerds_roasting_pigs_july_9th_at_noon/
 +
* Next Door:  https://nextdoor.com/events/al/huntsville/5-points-pig-roast-695243?i=dhgretvqagkbxwvaewky&utm_campaign=events&utm_source=link&utm_medium=u-web
 +
* NPR \ WLRH PSA:  https://256.makerslocal.org/2016/06/09/pig-roast-saturday-july-9th-noon-lan-arty-7pm/
  
 
== To-Be Advertised ==
 
== To-Be Advertised ==
 
* Google Plus Event Page:   
 
* Google Plus Event Page:   
−
* NPR Service Announcement: 
 
−
** Copy of 2015 PSA: 
 
 
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.  
 
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.  
−
* Makers Local Web Page: 
 
 
* Our Valley Events:  
 
* Our Valley Events:  
 
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.  
 
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.  
Line 168: Line 225:
  
 
=== Not Yet Advertised To ===
 
=== Not Yet Advertised To ===
 +
 +
= Other Post-event Thoughts =
 +
*Straight to Ale has a program for donating beer (kegs or cans) to non-profits for events. They require at least 60 days notice and is something we should look into for Pig Roast 2017.
 +
*The silent auction was a huge success and we's to do it next time as well.
  
 
[[Category: Event]]
 
[[Category: Event]]
 
[[Category: fundraiser]]
 
[[Category: fundraiser]]

Latest revision as of 17:53, 26 July 2016

Creator:
User Name
Status:
In Planning Mode
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
17:53, 26 July 2016 (CDT)

Income

  • Random - $79
  • Plates - $1,080.10
  • Digital Currencies - $319.23
  • Silent Auction - $253
  • Business Sponsorship (Curse) - $500
  • Total: $2231.33

Basic Event Information

All events related to pig roast day:

  • All-Nighter Party : July 8th
  • Pig Roast : July 9th
  • LAN Party : July 10th

Flier Information

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix, Norm, Kinsey, Michele
    • 12pm - 2am: Omegix, Preaux, Michele
    • 2am - 6am: Norm, Kinsey
    • 6am on: Preaux, Omegix

Calendar

  • July 9 2016, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • MWR Smoker - Jeff to reserve. They said we did not receive a discount, and that we didn't last year either. It's $90. Jeff has made the reservation as of 2016.05.06
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Jeff to ask opticron
  • Using Michele's farm connections.
    • Pig Bill: $252 , does not include post processing.
    • 2 pigs @ 180 lbs EACH
    • 360 lbs @ $0.70 lb = $252
    • Estimate loosing 50% of weight to processing
    • Planning on cutting off the heads to make it fit, and slicing off anything keeping it from fitting and sticking them in the side smokers
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

Pre-Event Tasks

  • Two Months Out
    • Begin Scheduling NPR Event
    • Solicit for Flier Design
    • If blocking off the street, file for a permit with the city
    • Setup Social Mediums
    • Rent Smoker ($45 a day from MWR, Total cost of $90)
  • One Month Out
    • Hang up Fliers
    • Solicit for Sides
  • Two Weeks Out
    • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
      • $25 for the extra pickup
  • One Week Out
    • Post Reminder messages on social mediums

Day-Before Tasks

  • Noonish - Pickup Roaster around noon, have setup at the shop in time for 3pm. - Kinsey and Jeff
  • Noonish - Jeff Makes Sure the following is at the shop.
    • redbull,
    • injection kits,
    • aluminum foil,
    • wireless meat thermometer
    • charcoal
      • (120 lbs \ 4 Big Bags) - Jeff has Charcoal from Satyam in his garage --Omegix (talk) 14:19, 23 June 2016 (CDT)
  • 3pm - place first load of fuel in the smoker to start getting it up to temp. - Scott
  • 4pm - the pigs will arrive at the shop - Michele
  • Upon Pig Arrival: - Scott, Jenn, Norm
    • Fit check to make sure the pigs will both fit in the smoker without breaking them down.
    • Prep pigs for the rack -
      • Break down what is needed to fit.
      • Oil Skin of pig and flip upside down on rack
      • Clean fat from inside cavity
      • Inject Marinade into meat
      • Dry out cavity
      • Season inside cavity (Salt, Pepper, Garlic, and binder (TBD))
      • Tie down pig to rack
      • Place temperature probes in pork (extra wireless or outside oven temp sensors needed)
      • Place pigs in smoker
      • Set timer for 15 min for the first 4 hours to monitor and predict smoker thermal loss
      • 30 min timer for the remainder of time.
  • 9pm - If we are making a lot of noise, this is what time the noise needs to die down as a courtesy to the neighbors
  • Before 2am
    • Setup Tents
  • 2am - 6am: Skeleton Crew, at least Norm and Kinsey
  • 6am - Scott and Jeff Return
  • 6am - Jeff Arrives with Breakfast Sandwiches from Hardees
  • 10am - Anyone else setting up

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Jeff to ask Gregabyte
  • Money Takers (x2)
    • Money Taker #1: Dmitri
    • Headcount Tallier: Dmitri - Tally counter is in the money box
    • Money Taker #2: Tyler
      • Digital Currency and Credit Card Payments: Tyler
  • Table Setup : Jeff
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge
  • Set up donation bucket(s)/station(s): Benjamin

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR
    • Pig Contact
    • Financial Sponsors

Other Necessary Items

  • Nitrile gloves for serving pig
  • Chairs (we cannot have enough chairs)
  • plates
  • cups
  • bowls (need bowls)
  • knives, spoons, forks
  • Tents
    • 10x10 tent donated by Katie Phillips
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Dmitriy's Two Tents
    • Norm's Canopy
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 2x coolers
    • Ice (As much as will fit in the cooler)

Foods

Oven Sign Up Sheet

  • Drinks
    • 2-4 gallons of Piper&Leaf Tea - Bill F.
    • Lemonade - Brianna
    • Sodas
      • Chris B.
      • 4-5 2Liter Sodas - Ryen K.
    • Tea -
    • Three Water Cooler Bottles. - Chris B.
      • With empty Return, Home Depot will charge about $20 for these.
      • With empty return, Wal Mart charges $6.
  • Cooler Full of Ice for Drinks -
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Jennifer P.
    • 40 More Buns ~ Phil S.
  • Chips, Dip
    • 1 Bag of Ruffles ~ Jennifer P.
    • 1 Sour Cream and Onion Dip ~ Jennifer P.
    • Aporkalypse Dip ~ Greg B.
    • 5 Bags Assorted Chips ~ Travis C.
    • More dips
  • Side dishes
    • Chicken Dish ~ Ryen K.
    • Potato Salad ~ Norm M.
    • Cornbread Casserole ~ Michele C.
    • Cole Slaw ~ Michele C.
    • Baked Beans ~ Nik V.
    • Hashbrown Casserole ~ TylerC/KirstinD
    • Mac and Cheese (1 large pan) ~ Michael P.
    • Green Beans ~ Jeff C.'s Parents
  • Desserts
    • Cookies ~ TylerC/KirstinD
    • Pudding ~ Elizabeth W.
    • Cake ~ Ryen K.
    • Ice Cream ~ Norm making on site
      • Heavy whipping cream 4 quarts ~ LJ S.
      • Milk 1 gallon ~ LJ S.
      • Lemon 1 whole ~ LJ S.
      • ice, we will need ice - Norm checking to see if we can get unlimited free ice
  • A green salad

Projects

Completed Advertisements

To-Be Advertised

  • Google Plus Event Page:
  • Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
  • Our Valley Events:
    • OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
  • Reddit:
  • Flier:
    • Bandito
    • Digium
  • Update email sent to general list (3 weeks out)

Bonus Fame

Not Yet Advertised To

Other Post-event Thoughts

  • Straight to Ale has a program for donating beer (kegs or cans) to non-profits for events. They require at least 60 days notice and is something we should look into for Pig Roast 2017.
  • The silent auction was a huge success and we's to do it next time as well.
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