Difference between revisions of "STA Fundraising Night"

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(→‎Volunteers and resources needed: Added vinyl stickers planned)
(→‎Lessons Learned: adding note about coasters)
 
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This page contains example text of good things to know for an event
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= NOTICE =
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The short URL for this page, ml256.org/w3bt , has been modified to go to the Facebook event, for now. This will make our tweets send people there.
  
 
= Basic Event Information =
 
= Basic Event Information =
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* Location: Straight to Ale @ Campus 805
 
* Location: Straight to Ale @ Campus 805
 
* Cost to Attend: $0, but every beer you purchase Makers gets $1
 
* Cost to Attend: $0, but every beer you purchase Makers gets $1
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 +
== Funds Raised ==
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* Total: $102 + $270 - $2.34 = $369.66
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** Donated from STA: $270
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** Sales Total$ $107
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*** Cat Print (half went to artist, LJ): (4 x $20)/2 = $40
 +
*** 3D Printed Spinners: 3 x $15 = $45
 +
*** Retro Game Night Poster = $5
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*** Donations & Everything Else:  $5 + $7 + $5 = $17
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*** Processing Fees: -$2.34
  
 
== Calendar ==   
 
== Calendar ==   
 
* May 1 2017, 3:00pm - 10:00pm: Makers Fundraiser at Straight to Ale
 
* May 1 2017, 3:00pm - 10:00pm: Makers Fundraiser at Straight to Ale
  
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= Description =
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= Lessons Learned =
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* Get two tables for displaying items
 +
* Grab that donation bucket
 +
* If doing trivia, make sure the system isn't spamming people not associated with the trivia
 +
* The facebook live thing seemed to go over well
 +
* Maybe have thing for people who want to join a team
 +
* Have a first place prize planned
 +
* Don't shout into the mic
 +
** Phil is louder than the mic
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* Coasters went over well, and are still being picked up from STA
  
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= Description =
  
 
= Volunteers and resources needed =
 
= Volunteers and resources needed =
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** Projector: Provided by StA
 
** Projector: Provided by StA
 
* Table
 
* Table
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** donation bucket
 +
** Copy of [[Wishlist]]
 
** Business cards: Does the make shop already own enough for this event?
 
** Business cards: Does the make shop already own enough for this event?
 
** Projects:  
 
** Projects:  
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** Sellables:  
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** Sellables \ Door Prizes \ Freebies:  
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*** Keychains - 3D print?
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*** Ceramic Coasters - [[user:enabrintain]]
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*** Coasters - [[user:enabrintain]]
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*** Laser Cut Coasters - [[user:preaux]]
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*** Cookie cutters..?
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*** Cookie cutters - [[user:tylercrumpton]]
 
*** Vinyl Stickers [[user:ctag]]
 
*** Vinyl Stickers [[user:ctag]]
 
**** Makers Local Logos (4")
 
**** Makers Local Logos (4")
 
**** STA Logos (4")
 
**** STA Logos (4")
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*** Keychains - 3D print?
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*** Melt Day Sculptures - [[user:omegix]]
 
** Upcoming event information:  
 
** Upcoming event information:  
 
* Laser cutter
 
* Laser cutter
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** Initial Advertisement and call for volunteers
 
** Initial Advertisement and call for volunteers
 
** Planning update 2 weeks out from event
 
** Planning update 2 weeks out from event
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* Livejournal Huntsville Community
 
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* Facebook Event
 
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** Do not create the Event as the "Makers Local 256" page.  Create the Event in "Friends and Members of Makers Local 256."  Follow the next step, it is very important.
 
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*** When creating a facebook event AS the makers group on facebook, on the very first pop up screen there will be an option to make the event public vs. only for the facebook group.  It will not let you change the event to public after you've created it, so create with caution. 
 
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* Makers Local Web Page
 
 
* WLRH \ NPR Service Announcement - Email psa@wlrh.org and Brett will set up an appointment to do a PSA
 
* WLRH \ NPR Service Announcement - Email psa@wlrh.org and Brett will set up an appointment to do a PSA
 
* Fliers
 
* Fliers
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* [http://ourvalleyevents.com/add-your-event-2/ Our Valley Events Calendar]
 
* [http://ourvalleyevents.com/add-your-event-2/ Our Valley Events Calendar]
 
* White Board @ Shop
 
* White Board @ Shop
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* Makerslocal.org Blog Post
 
  
 
== Advertised To ==
 
== Advertised To ==
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* Facebook: https://www.facebook.com/events/1989533497935585/
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** Jeff boosted the event for 13 days / $13
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* Reddit: https://www.reddit.com/r/HuntsvilleAlabama/comments/65061p/brews_to_benefit_geek_trivia/
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* Makers Local Web Page: * Makers Local Web Page
 
[[Category:Event]]
 
[[Category:Event]]

Latest revision as of 10:12, 12 May 2017

NOTICE

The short URL for this page, ml256.org/w3bt , has been modified to go to the Facebook event, for now. This will make our tweets send people there.

Basic Event Information

  • Name: STA Fundraising Night
  • Organizer/POC: Michele Cotten
  • Date: May 1st, 2017
  • Time: 3:00pm - 10:00pm
  • Location: Straight to Ale @ Campus 805
  • Cost to Attend: $0, but every beer you purchase Makers gets $1

Funds Raised

  • Total: $102 + $270 - $2.34 = $369.66
    • Donated from STA: $270
    • Sales Total$ $107
      • Cat Print (half went to artist, LJ): (4 x $20)/2 = $40
      • 3D Printed Spinners: 3 x $15 = $45
      • Retro Game Night Poster = $5
      • Donations & Everything Else: $5 + $7 + $5 = $17
      • Processing Fees: -$2.34

Calendar

  • May 1 2017, 3:00pm - 10:00pm: Makers Fundraiser at Straight to Ale

Lessons Learned

  • Get two tables for displaying items
  • Grab that donation bucket
  • If doing trivia, make sure the system isn't spamming people not associated with the trivia
  • The facebook live thing seemed to go over well
  • Maybe have thing for people who want to join a team
  • Have a first place prize planned
  • Don't shout into the mic
    • Phil is louder than the mic
  • Coasters went over well, and are still being picked up from STA

Description

Volunteers and resources needed

  • Publicity
    • Social media design and distribution: user:milieu
    • Flyer design:
    • Flyer distribution:
  • Trivia
    • Trivia questions: user:squeakykittie
    • MC:
    • Music:
    • Sound/mics: Provided by StA - Need to make sure they can take audio from a PC.
    • Projector: Provided by StA
  • Table
    • donation bucket
    • Copy of Wishlist
    • Business cards: Does the make shop already own enough for this event?
    • Projects:
    • Sellables \ Door Prizes \ Freebies:
    • Upcoming event information:
  • Laser cutter
    • Demonstrators:
    • Things to cut:
  • Misc

Not Yet Advertised To

  • General E-Mail List
    • Initial Advertisement and call for volunteers
    • Planning update 2 weeks out from event
  • WLRH \ NPR Service Announcement - Email psa@wlrh.org and Brett will set up an appointment to do a PSA
  • Fliers
    • UAH
    • Bandito
    • Olde Towne Coffee
  • Our Valley Events Calendar
  • White Board @ Shop

Advertised To

Retrieved from "https://256.makerslocal.org/wiki/index.php?title=STA_Fundraising_Night&oldid=22062"