Difference between revisions of "Pig Roast 2016"

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(→‎Day-Of Tasks: fleshing out text)
(fleshing out)
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== Day-After Tasks ==
 
== Day-After Tasks ==
 
* Sunday once-over
 
* Sunday once-over
−
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Kinsey(?)
+
* Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 
* Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
 
* Make sure Treasurer deducts cost-to-organization from funds raised.
 
* Make sure Treasurer deducts cost-to-organization from funds raised.
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== Week-After Tasks ==
 
== Week-After Tasks ==
 
* Send thank you notes to external contacts
 
* Send thank you notes to external contacts
−
** WLRH NPR ~ Jeff has mailed Brett @ WLRH
+
** WLRH NPR
 
** Pig Contact
 
** Pig Contact
 
** Financial Sponsors
 
** Financial Sponsors
−
*** Curse
 
−
*** Downtown Huntsville ~ Jeff has mailed Chad Emerson @ Downtown Huntsville
 
−
**** PO Box 471, Huntsville, AL 35804
 
  
 
== Other Necessary Items ==
 
== Other Necessary Items ==
−
* Nitrile gloves for serving pig ~ Michael Patton said he would bring --[[User:Omegix|Omegix]] ([[User talk:Omegix|talk]]) 14:13, 1 July 2015 (CDT)
+
* Nitrile gloves for serving pig
 
* Chairs (we cannot have enough chairs)
 
* Chairs (we cannot have enough chairs)
−
* plates (Need another 50+) ~ Benjamin bringing
+
* plates  
−
* cups(have enough),
+
* cups
−
* <b>bowls (need bowls)</b>
+
* bowls (need bowls)
−
* knives, spoons, forks (have enough)
+
* knives, spoons, forks
 
* Tents
 
* Tents
−
** 10x10 tent donated by Katie Phillips (Need to confirm:  Located on South Wall in black textile case)
+
** 10x10 tent donated by Katie Phillips
 
** Second tent (donated by Scott) has three screws in the outer zip up compartment.  shove those in the holes where the spring loaded pegs used to be.
 
** Second tent (donated by Scott) has three screws in the outer zip up compartment.  shove those in the holes where the spring loaded pegs used to be.
−
** Tim's Tent - Tim(?)
+
** Tim's Tent - Jeff to ask Tim
 
* Folding Tables
 
* Folding Tables
 
* Ice and cooler
 
* Ice and cooler
−
** Jeff will bring 1 cooler
+
** Jeff will bring 2x coolers
−
** Jennifer will bring a cooler with ice
+
 
** Ice (As much as will fit in the cooler)
 
** Ice (As much as will fit in the cooler)
−
* Kiddie Pool (x2?)
 
−
** Pool #1:  The kiddie pool from last year was above the grill next to the bikes.  Do we still have this?
 
  
 
== Foods ==
 
== Foods ==
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* Drinks
 
* Drinks
 
** Sodas -  
 
** Sodas -  
−
*** case of soda from Costco - GTpyro
 
−
*** more soda?
 
 
** Tea -  
 
** Tea -  
 
** Three Water Cooler Bottles.
 
** Three Water Cooler Bottles.
 
*** With empty Return, Home Depot will charge about $20 for these.   
 
*** With empty Return, Home Depot will charge about $20 for these.   
 
* Buns (basic hamburger buns) (Need 80)
 
* Buns (basic hamburger buns) (Need 80)
−
** 40 Buns ~ Enabrintain
+
** 40 Buns
−
** 40 More Buns ~ Shapr
+
** 40 More Buns
 
* Chips, Dip
 
* Chips, Dip
−
** Gregabyte is bringing awesome dip
+
** 2 bags of chips (exmaples)
−
** 2 bags of chips - Jennifer
+
−
** Sour cream and onion dip - Jennifer
+
 
* Side dishes
 
* Side dishes
−
** Corn Casserole - Michele C. bringing
+
** Corn Casserole
−
** (Can't confirm till July 4th)  Indian Dish ~ Satyam
+
** Cole Slaw
−
** Cole Slaw - Liz Weber
+
** Baked Beans
−
** Baked Beans - Nik
+
** Hashbrown Casserole
−
** Hashbrown Casserole - Kirsten
+
** Mac and Cheese
−
** Mac and Cheese - Enabrintain
+
−
** Some kind of zuccini tomato cucumber dish ~ Wendy (non-member)
+
 
* Desserts
 
* Desserts
−
** Cookies - Kirsten
+
** Cookies
−
** banana pudding - Liz
+
** banana pudding
 
* A green salad (as in vegetables not food coloring)
 
* A green salad (as in vegetables not food coloring)
−
** Spinach Salad - Phyllis
 
  
 
== Projects ==
 
== Projects ==
  
−
== Advertised ==
+
== To-Be Advertised ==
−
* Facebook Event:  https://www.facebook.com/events/103675769969952/
+
* Facebook Event:   
−
* Google Plus Event Page:  https://plus.google.com/u/0/events/cu8tlqmvvhb92ar6bqlvvvibr4c
+
* Google Plus Event Page:   
−
* NPR Service Announcement:  psa@wlrh.org was emailed and has given us a list of dates that we can come record a PSA.  The nominated PSA is as follows:
+
* NPR Service Announcement:   
−
** Copy of 2015 PSA:  https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
+
** Copy of 2015 PSA:   
−
**  New PSA for 2015:  "Makers Local 256, Huntsville's not-for-profit Makerspace and Hackerspace, will be hosting an open house starting at noon on Saturday, July 11th, with a LAN Party to follow at 7pm. These events are open to the public. During the Open House, Makers Local 256 will be conducting its annual Pig Roast! Information is online at < makers local dot org >."
+
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.  
−
*** The word "famous" was removed from last year's PSA.
+
* Makers Local Web Page:   
−
** Jeff did the PSA this year on 6-11-15.  Jeff has emailed Brett and requested an mp3 copy of the PSA.  He said it might be 5 days.
+
* Our Valley Events:  
−
* Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party. (Sent email on 6/11/15)
+
−
* Makers Local Web Page:  https://256.makerslocal.org/2015/06/16/pig-roast-2015/
+
−
* Our Valley Events: http://ourvalleyevents.com/event-calendar/#/?i=3
+
 
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.  
 
** OVE Now charges $50 for non-profits that want to include an image in their online advertisement.  
−
* Reddit:  http://www.reddit.com/r/HuntsvilleAlabama/comments/3a7a25/makers_local_pig_roast_open_house_lan_party/
+
* Reddit:   
 
* Flier:  
 
* Flier:  
−
** https://256.makerslocal.org/2015/06/17/pig-roast-2015-npr-psa-flier/
+
** Bandito  
−
** https://256.makerslocal.org/2015/06/16/pig-roast-2015/
+
** Digium
−
** Bandito - Jeff
+
−
** Digium - Scott
+
 
* Update email sent to general list (3 weeks out)
 
* Update email sent to general list (3 weeks out)
 
=== Bonus Fame ===
 
=== Bonus Fame ===
−
* [https://www.facebook.com/GeekOutHSV/photos/a.139513286087463.12475.137706346268157/915236658515118/?type=1&fref=nf Geek Out Huntsville announced the event]
 
  
 
=== Not Yet Advertised To ===
 
=== Not Yet Advertised To ===
−
 
−
 
−
 
−
 
−
 
−
 
−
 
  
 
[[Category: Event]]
 
[[Category: Event]]
 
[[Category: fundraiser]]
 
[[Category: fundraiser]]

Revision as of 15:52, 30 April 2016

  • Jeff gets 20% discount at MWR for pig roasting

Creator:
User Name
Status:
In Planning Mode
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
15:52, 30 April 2016 (CDT)

Basic Event Information

All events related to pig roast day:

  • All-Nighter Party : July 8th
  • Pig Roast : July 9th
  • LAN Party : July 10th

Flier Information

  • Name: Pig Roast
  • Date: July 11, 2015 is proposed.
  • Time: Event Starts at 12:00
  • Location: Makers Local 256, 414 Stevens Ave
  • Cost to Attend: $10 / person, or $15 for two people.
  • LAN party @ 7pm
  • Website: makerslocal.org

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix
  • Flier: TBD

Calendar_Archive

  • July 9 2016, 12:00pm - 5:00pm: Pig Roast 2016

The Pig

  • MWR Smoker - Jeff to reserve. Jeff gets 20% discount for this.
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Jeff to ask opticron
  • Using Michele's farm connections.
    • 2015 Post Processing weight is TBD
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

All Nighters

  • The Pit
  • NPR Piece - See Advertisement Section of This Page
  • Wood Chips - Jeff to ask BrokenTrace
  • Charcoal (120 lbs) - NEEDED
  • Injection Kits - NEEDED
  • Cooking
    • Pig
      • Preaux (Duh)
      • Jeff
        • Jeff to bring Wireless Meat Thermometer
      • Jenn will help prep pig. Jeff to confirm with Jen.
      • Jeff Needs 3 Redbulls, Michele needs two, Scott needs two. We all had 1 5-hour-energy-shot around 8am.
  • The Pool (Do we still have a pool?)
  • All-Nighter Party
    • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

  • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
    • $25 for the extra pickup

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Jeff to ask Gregabyte
  • Money Takers (x2)
    • Money Taker #1: Jeff to ask Jenn
    • Headcount Tallier: Jenn - Tally counter is in the money box
    • Money Taker #2: Jeff to ask Tyler
      • Digital Currency and Credit Card Payments: Jeff to ask Tyler
  • Table Setup : Jeff to ask Jenn
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR
    • Pig Contact
    • Financial Sponsors

Other Necessary Items

  • Nitrile gloves for serving pig
  • Chairs (we cannot have enough chairs)
  • plates
  • cups
  • bowls (need bowls)
  • knives, spoons, forks
  • Tents
    • 10x10 tent donated by Katie Phillips
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Tim's Tent - Jeff to ask Tim
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 2x coolers
    • Ice (As much as will fit in the cooler)

Foods

  • Drinks
    • Sodas -
    • Tea -
    • Three Water Cooler Bottles.
      • With empty Return, Home Depot will charge about $20 for these.
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns
    • 40 More Buns
  • Chips, Dip
    • 2 bags of chips (exmaples)
  • Side dishes
    • Corn Casserole
    • Cole Slaw
    • Baked Beans
    • Hashbrown Casserole
    • Mac and Cheese
  • Desserts
    • Cookies
    • banana pudding
  • A green salad (as in vegetables not food coloring)

Projects

To-Be Advertised

  • Facebook Event:
  • Google Plus Event Page:
  • NPR Service Announcement:
    • Copy of 2015 PSA:
  • Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
  • Makers Local Web Page:
  • Our Valley Events:
    • OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
  • Reddit:
  • Flier:
    • Bandito
    • Digium
  • Update email sent to general list (3 weeks out)

Bonus Fame

Not Yet Advertised To

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