Revision as of 15:09, 11 May 2016

Basic Event Information

All events related to pig roast day:

• All-Nighter Party : July 8th
• Pig Roast : July 9th
• LAN Party : July 10th

Flier Information

• Name: Pig Roast
• Date: July 11, 2015 is proposed.
• Time: Event Starts at 12:00
• Location: Makers Local 256, 414 Stevens Ave
• Cost to Attend: $10 / person, or $15 for two people.
• LAN party @ 7pm
• Website: makerslocal.org

Extra Information

• Food Prep Arrival time is TBD
• Logistics: Omegix
• Cooks: Preaux, Omegix
• Flier: TBD

Calendar

• July 9 2016, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

• MWR Smoker - Jeff to reserve. They said we did not receive a discount, and that we didn't last year either. It's $90. Jeff has made the reservation as of 2016.05.06
  • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Jeff to ask opticron
• Using Michele's farm connections.
  • 2015 Post Processing weight is TBD
• Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

All Nighters

• The Pit
  • Renting a smoker for $45/day: http://www.redstonemwr.com/recreation/pdf/orecprices.pdf (Total Cost to Makers: $90)
• NPR Piece - See Advertisement Section of This Page
• Wood Chips - Jeff to ask BrokenTrace
• Charcoal (120 lbs) - NEEDED
• Injection Kits - NEEDED
• Cooking
  • Pig
    • Preaux (Duh)
    • Jeff
      • Jeff to bring Wireless Meat Thermometer
    • Jenn will help prep pig. Jeff to confirm with Jen.
    • Jeff Needs 3 Redbulls, Michele needs two, Scott needs two. We all had 1 5-hour-energy-shot around 8am.
• The Pool (Do we still have a pool?)
• All-Nighter Party
  • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

• Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
  • $25 for the extra pickup

Day-Of Tasks

• Pig Servers:
  • Scott
  • Jeff to ask Gregabyte
• Money Takers (x2)
  • Money Taker #1: Jeff to ask Jenn
  • Headcount Tallier: Jenn - Tally counter is in the money box
  • Money Taker #2: Jeff to ask Tyler
    • Digital Currency and Credit Card Payments: Jeff to ask Tyler
• Table Setup : Jeff to ask Jenn
  • Where to Place Food, setting out silverware, drink table, napkins, etc
• Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
  • Task to coordinate
    • Dishes Cleaned
    • Trash Gets into dumpster
    • Tents Get Put Back
    • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
    • Perishables get put in fridge
• Set up donation bucket(s)/station(s): Benjamin

Day-After Tasks

• Sunday once-over
• Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
• Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
• Make sure Treasurer deducts cost-to-organization from funds raised.
  • Extra trash pickups
  • Police Fines

Week-After Tasks

• Send thank you notes to external contacts
  • WLRH NPR
  • Pig Contact
  • Financial Sponsors

Other Necessary Items

• Nitrile gloves for serving pig
• Chairs (we cannot have enough chairs)
• plates
• cups
• bowls (need bowls)
• knives, spoons, forks
• Tents
  • 10x10 tent donated by Katie Phillips
  • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
  • Tim's Tent - Jeff to ask Tim
• Folding Tables
• Ice and cooler
  • Jeff will bring 2x coolers
  • Ice (As much as will fit in the cooler)

Foods

• Drinks
  • Sodas -
  • Tea -
  • Three Water Cooler Bottles.
    • With empty Return, Home Depot will charge about $20 for these.
• Buns (basic hamburger buns) (Need 80)
  • 40 Buns
  • 40 More Buns
• Chips, Dip
  • 2 bags of chips (exmaples)
• Side dishes
  • Potato Salad ~ Norm M.
  • Corn Casserole
  • Cole Slaw
  • Baked Beans
  • Hashbrown Casserole
  • Mac and Cheese
• Desserts
  • Cookies
  • banana pudding
• A green salad (as in vegetables not food coloring)

Projects

To-Be Advertised

• Facebook Event:
• Google Plus Event Page:
• NPR Service Announcement:
  • Copy of 2015 PSA:
• Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
• Makers Local Web Page:
• Our Valley Events:
  • OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
• Reddit:
• Flier:
  • Bandito
  • Digium
• Update email sent to general list (3 weeks out)

Bonus Fame

Not Yet Advertised To