Difference between revisions of "Pig Roast 2016"

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(→‎Flier Information: adding links to fliers)
(→‎Foods: Add self to food list.)
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** Cole Slaw ~ Michele C.
 
** Cole Slaw ~ Michele C.
 
** Baked Beans ~ (Nik?)
 
** Baked Beans ~ (Nik?)
−
** Hashbrown Casserole
+
** Hashbrown Casserole ~ TylerC/KirstinD
 
** Mac and Cheese (1 large pan) ~ Michael P.
 
** Mac and Cheese (1 large pan) ~ Michael P.
 
* Desserts
 
* Desserts
−
** Cookies
+
** Cookies ~ TylerC/KirstinD
 
** Pudding ~ Elizabeth W.
 
** Pudding ~ Elizabeth W.
 
* A green salad (as in vegetables not food coloring)
 
* A green salad (as in vegetables not food coloring)

Revision as of 19:37, 9 June 2016

Creator:
User Name
Status:
In Planning Mode
Born On:
14:15, 27 January 2015 (CST)
Last Updated:
19:37, 09 June 2016 (CDT)

Basic Event Information

All events related to pig roast day:

  • All-Nighter Party : July 8th
  • Pig Roast : July 9th
  • LAN Party : July 10th

Flier Information

Extra Information

  • Food Prep Arrival time is TBD
  • Logistics: Omegix
  • Cooks: Preaux, Omegix
  • Flier: TBD

Calendar

  • July 9 2016, 12:00pm - 5:00pm: Pig Roast 2015

The Pig

  • MWR Smoker - Jeff to reserve. They said we did not receive a discount, and that we didn't last year either. It's $90. Jeff has made the reservation as of 2016.05.06
    • Need someone with a truck for picking up the Smoker and bringing it back. 2" ball, 4' of lights ~ Jeff to ask opticron
  • Using Michele's farm connections.
    • 2015 Post Processing weight is TBD
  • Kirk said he has farm connections if we want to utilize them for future pigs

Winchester, TN

Volunteers

All Nighters

  • The Pit
  • NPR Piece - See Advertisement Section of This Page
  • Wood Chips - Jeff to ask BrokenTrace
  • Charcoal (120 lbs \ 4 Big Bags) - Satyam is bringing. We already have 2 bags on hand, he is picking up 4 more. --Omegix (talk) 15:28, 26 May 2016 (CDT)
  • Injection Kits - NEEDED
  • Cooking
    • Pig
      • Preaux (Duh)
      • Jeff
        • Jeff to bring Wireless Meat Thermometer
      • Jenn will help prep pig. Jeff to confirm with Jen.
      • Jeff Needs 3 Redbulls, Michele needs two, Scott needs two. We all had 1 5-hour-energy-shot around 8am.
  • The Pool (Do we still have a pool?)
  • All-Nighter Party
    • Outside noise needs to die down between 8pm and 9pm as a courtesy to neighbors.

Pre-Event Tasks

  • Call Trash pickup and schedule for the day before and after the pig roast. Do this two weeks in advance - Jeff to ask Phil
    • $25 for the extra pickup
  • If blocking off the street, file for a permit with the city

Day-Of Tasks

  • Pig Servers:
    • Scott
    • Jeff to ask Gregabyte
  • Money Takers (x2)
    • Money Taker #1: Jeff to ask Jenn
    • Headcount Tallier: Jenn - Tally counter is in the money box
    • Money Taker #2: Jeff to ask Tyler
      • Digital Currency and Credit Card Payments: Jeff to ask Tyler
  • Table Setup : Jeff to ask Jenn
    • Where to Place Food, setting out silverware, drink table, napkins, etc
  • Event Cleanup Coordinator (Makes sure the cleanup tasks get taken care of before LAN Party Starts)
    • Task to coordinate
      • Dishes Cleaned
      • Trash Gets into dumpster
      • Tents Get Put Back
      • Any stray objects around campfire are put away (multimeters, thermometers, pokers, anything left behind)
      • Perishables get put in fridge
  • Set up donation bucket(s)/station(s): Benjamin

Day-After Tasks

  • Sunday once-over
  • Drink Machine Stocker (Make a Canned Drink Run and Fill Machine before event) - Jeff to ask Kinsey
  • Gopher (Go-Fer-This, Go-Fer-That, person with car who can grab last minute things)
  • Make sure Treasurer deducts cost-to-organization from funds raised.
    • Extra trash pickups
    • Police Fines

Week-After Tasks

  • Send thank you notes to external contacts
    • WLRH NPR
    • Pig Contact
    • Financial Sponsors

Other Necessary Items

  • Nitrile gloves for serving pig
  • Chairs (we cannot have enough chairs)
  • plates
  • cups
  • bowls (need bowls)
  • knives, spoons, forks
  • Tents
    • 10x10 tent donated by Katie Phillips
    • Second tent (donated by Scott) has three screws in the outer zip up compartment. shove those in the holes where the spring loaded pegs used to be.
    • Tim's Tent - Jeff to ask Tim
  • Folding Tables
  • Ice and cooler
    • Jeff will bring 2x coolers
    • Ice (As much as will fit in the cooler)

Foods

  • Drinks
    • Sodas -
    • Tea -
    • Three Water Cooler Bottles.
      • With empty Return, Home Depot will charge about $20 for these.
  • Buns (basic hamburger buns) (Need 80)
    • 40 Buns ~ Jennifer P.
    • 40 More Buns
  • Chips, Dip
    • 1 Bag of Ruffles ~ Jennifer P.
    • 1 Sour Cream and Onion Dip ~ Jennifer P.
    • More chips
    • More dips
  • Side dishes
    • Potato Salad ~ Norm M.
    • Cornbread Casserole ~ Michele C.
    • Cole Slaw ~ Michele C.
    • Baked Beans ~ (Nik?)
    • Hashbrown Casserole ~ TylerC/KirstinD
    • Mac and Cheese (1 large pan) ~ Michael P.
  • Desserts
    • Cookies ~ TylerC/KirstinD
    • Pudding ~ Elizabeth W.
  • A green salad (as in vegetables not food coloring)

Projects

Completed Advertisements

To-Be Advertised

  • Google Plus Event Page:
  • NPR Service Announcement:
    • Copy of 2015 PSA:
  • Valley Planet article: info@valleyplanet.com with the Who/What/When/Where/Why/Contact for both Pig Roast and LAN Party.
  • Makers Local Web Page:
  • Our Valley Events:
    • OVE Now charges $50 for non-profits that want to include an image in their online advertisement.
  • Reddit:
  • Flier:
    • Bandito
    • Digium
  • Update email sent to general list (3 weeks out)

Bonus Fame

Not Yet Advertised To

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