Meetings/2022-04

Date/Location

• April 14, 2022
• 7:30pm
• Shop
• All members

Agenda

Topic	Presenter
Review of Board Action Items	Chairman	Action Items
Treasurer's Report	Treasurer	Action Items
Netadmin Report	TBD	Action Items
Facilities Committee Report	Facilities Committee	Action Items
Project	Chairman	Action Items
Publicity & Events	Publicity Chair	Action Items
New Member Recognition	Secretary
Decide next meeting date	Chairman
Update "Action Items Closed Since Last Meeting" Redmine Filter 'Closed' date to be today's date	Chairman
Change Door Code	Secretary

Discussion Topics

Finance Committee

Quarterly Membership Purge

• Would prefer an understudy for this. Intend to start in mid to late April.
  • Should take about 45 minutes to learn and perform task.

A proposed delegation plan

(Address During Annual Board Meeting following Member Meeting) Here are the tasks that I would like to delegate next term:

• [1 Hour Once a Month]: Data Entry: manually copy Paypal Transactions into our accounting software, near the 1st of the month
• [15 Minutes, Once a Month]: Data Entry: manually copy Bank transactions into our accounting software, near the 1st of the month
• [30 minutes, Once a Month]: Errand: Process cash donations, record what they were in an email to the Treasurer, and deposit them into the bank. (Kinsey does this for us currently, and hopefully will continue to)
• [45 Minutes, twice a term]: Henchperson: Inspect each member account to identify which accounts are 3+ months inactive, and email list of members to the Treasurer to act upon

With these tasks delegated, as Treasurer I would invest time into the following improvements:

• Transition GNU cash from a flat file database to an SQL backed database
• Test, improve, and put into production scripts that will import Paypal and Bank transaction export documents into our accounting software
• Grant writing and big donor solicitation
• Transitioning our reporting tools into a WYSIWYG editor

Tasks I feel the treasurer should continue to take lead on:

• Collaborating with netadmin committee and Secretary when members need to be added or removed
• Authoring annual reports
• Tracking Finance Committee action items
• Establishing suspense dates on delegated tasks and performing the work when volunteers are unavailable

Treasurer's Report

Misc Income and Expenses

• EngeniusMicro donated $1600 via PayPal Giving
• Tool liquidation: ~$60

In the bank

• Total: $8,190.79
  • Redstone: $5,434.12
  • PayPal: $2,756.67

3 Month Report

Jan-2022 through March-2021

(Figures are Rounded)

• Money In: $4484.65
• Money Out: $5890.76
• Difference: -$1406.11

Netadmin Committee

• With the help of HFuller, we have migrated all(?) of our VMs to ProxMox
• There is now an instance of OpenProject setup if anyone wants to play with it. It will not be maintained, and once we select an action item tracker, we can delete it if we don't have a use case for it.
• Action Item Tracker (Redmine Demo)
• Do we want to renew the $15 ml256.org namespace? It will expire in May 2022. This is different from the other namespaces which have already been renewed.
• Website is slow. Are we in a position to self host?

Facilities Committee

Improvements

Item	Responsible Parties

Planned Improvements

Item	Responsible Parties

Publicity & Events

• Need to file the NRS paperwork with the police
• Do we want to spend some of our new windfall on a billboard
• Any desire to do another TNF potluck?

New Members

NOTE: All new members, meet with the Facilities Committee for your shop walk through.

• Connor Roberson (account re-activation, not a new member)
• Benjamin Johns (Banjo)