Difference between revisions of "Meetings/2022-04"
From Makers Local 256
< Meetings
(→Netadmin Committee: adding action item tracker topics) |
(→Netadmin Committee: adding link to trade study) |
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* Action Item Tracker | * Action Item Tracker | ||
** OpenProject requires a paid license to use features like a Kanban board. We requested a free license, but all they could provide was a discount to a yearly fee, which costs more than 0 dollars a year. | ** OpenProject requires a paid license to use features like a Kanban board. We requested a free license, but all they could provide was a discount to a yearly fee, which costs more than 0 dollars a year. | ||
| − | ** Current proposal for action item tracker is Trello. | + | ** Current proposal for action item tracker is Trello. [https://docs.google.com/spreadsheets/d/18oLUxuMU-8eH9vGXSuas_PDlhHj7j4nyXLwTXFD4ADM/edit?usp=sharing Link to WIP Trade Study]. |
** [https://trello.com/b/LLKgy2dJ/treasury-committee Trello Demo] | ** [https://trello.com/b/LLKgy2dJ/treasury-committee Trello Demo] | ||
* Do we want to renew the $15 ml256.org namespace? It will expire in May 2022. This is different from the other namespaces which have already been renewed. | * Do we want to renew the $15 ml256.org namespace? It will expire in May 2022. This is different from the other namespaces which have already been renewed. | ||
Revision as of 15:00, 5 April 2022
Date/Location
- April 14, 2022
- 7:30pm
- Shop
- All members
Agenda
| Topic | Presenter | |
|---|---|---|
| Review of Board Action Items | Chairman | Action Items |
| Treasurer's Report | Treasurer | Action Items |
| Netadmin Report | TBD | Action Items |
| Facilities Committee Report | Facilities Committee | Action Items |
| Project | Chairman | Action Items |
| Publicity & Events | Publicity Chair | Action Items |
| New Member Recognition | Secretary | |
| Decide next meeting date | Chairman | |
| Update "Action Items Closed Since Last Meeting" Redmine Filter 'Closed' date to be today's date | Chairman | |
| Change Door Code | Secretary |
Discussion Topics
Action Items
Finance Committee
(Address During Annual Board Meeting following Member Meeting) Here are the tasks that I would like to delegate next term:
- [1 Hour Once a Month]: Data Entry: manually copy Paypal Transactions into our accounting software, near the 1st of the month
- [15 Minutes, Once a Month]: Data Entry: manually copy Bank transactions into our accounting software, near the 1st of the month
- [30 minutes, Once a Month]: Errand: Process cash donations, record what they were in an email to the Treasurer, and deposit them into the bank. (Kinsey does this for us currently, and hopefully will continue to)
- [45 Minutes, twice a term]: Henchperson: Inspect each member account to identify which accounts are 3+ months inactive, and email list of members to the Treasurer to act upon
With these tasks delegated, as Treasurer I would invest time into the following improvements:
- Transition GNU cash from a flat file database to an SQL backed database
- Test, improve, and put into production scripts that will import Paypal and Bank transaction export documents into our accounting software
- Grant writing and big donor solicitation
- Transitioning our reporting tools into a WYSIWYG editor
Tasks I feel the treasurer should continue to take lead on:
- Collaborating with netadmin committee and Secretary when members need to be added or removed
- Authoring annual reports
- Tracking Finance Committee action items
- Establishing suspense dates on delegated tasks and performing the work when volunteers are unavailable
Treasurer's Report
Misc Income and Expenses
- EngeniusMicro donated $1600 via PayPal Giving
- Tool liquidation: ~$60
In the bank
- Total: $8,190.79
- Redstone: $5,434.12
- PayPal: $2,756.67
3 Month Report
Jan-2022 through March-2021
(Figures are Rounded)
- Money In: $4484.65
- Money Out: $5890.76
- Difference: -$1406.11
Netadmin Committee
- With the help of HFuller, we have migrated all(?) of our VMs to ProxMox
- There is now an instance of OpenProject setup if anyone wants to play with it. It will not be maintained, and once we select an action item tracker, we can delete it if we don't have a use case for it.
- Action Item Tracker
- OpenProject requires a paid license to use features like a Kanban board. We requested a free license, but all they could provide was a discount to a yearly fee, which costs more than 0 dollars a year.
- Current proposal for action item tracker is Trello. Link to WIP Trade Study.
- Trello Demo
- Do we want to renew the $15 ml256.org namespace? It will expire in May 2022. This is different from the other namespaces which have already been renewed.
Facilities Committee
Improvements
| Item | Responsible Parties |
|---|
Planned Improvements
| Item | Responsible Parties |
|---|---|
Publicity & Events
- Need to file the NRS paperwork with the police
- Do we want to spend some of our new windfall on a billboard
- Any desire to do another TNF potluck?
New Members
NOTE: All new members, meet with the Facilities Committee for your shop walk through.
- Connor Roberson (account re-activation, not a new member)
