Treasurer/Transition Checklist

This page is a checklist of actions to perform when changing officers for the position of Treasurer.

• Authorization
  • Metal Key: Donation Box
  • Metal Key: Treasurer's Box
  • Debit Card
  • Debit Card PIN
    • Change PIN number after transition. PIN changing machines typically available at Main branches only.
  • Password: Online Banking Account
    • Answers to Security Questions
  • Password: Huntsville Utilities Online
    • Does Huntsville Utilities require that the new signature authority (treasurer) be put on file somewhere?
  • Bank Account
    • At least one person currently on the account needs to be present to add or remove people from the account. This can be done in person at the branch where the account was opened, or the form from the bank can be notarized and submitted.

• Paperwork
  • Googledoc
    • Ownership of google spreadsheets can not be transferred. New Treasurer will need to have a google account, and be added as someone who can view the document. Then the treasurer will need to make a new local copy and continue the document from there as the 'owner' of the document.
  • Treasurer's Folder
  • Financial Contacts (Example: Landlord. These are maintained in a tab in the googledoc)
  • List of people currently authorized on all accounts
    • Bank
    • Online Banking
    • Utilities
    • Googledoc
    • Debit Card holders (as of 12/09 only the Treasurer)

• System