Revision as of 12:23, 28 April 2012

Description

See Bylaws.

Duties

Continuous

• Writing Receipts
• Ensure 501c3 Compliance is being Followed.
• Collaborate with those doing fund raising for the organization.
• Uphold Makers Local 256 Financial Policies

Monthly

• Collect Membership Dues
• Pay Bills
• Record transactions in Ledger
• Mark member donations in Donations WebApp
• Prepare Treasurer's report for Board meeting
  • Report should consist of, or include figures from the Ledger
  • Report should mention if we cannot make our next months immediate bills
  • Report should include a list of delinquent members

Annually

• Prepare Treasurer's report for Member's Meeting
• File Tax Forms (990-N)

Action Items

Current

See Action Items

Action Item Notes

• Transition to Redstone

Past

• Acquire Non-Profit Status
• Obtain EIN from IRS
• Obtain Makers Local 256 bank account
• File for 501c3 Status

Tools

• Company Matching page for donation matching
• Treasurer/Transition Checklist page for transitioning office of Treasurer

Workflows

Writing Receipts

• Get Name, Address, Phone number, List and quantity of items
• Use receipt template.odt
• Fill out and print
• Sign and scan it
• Save the pdf in the Board Briefcase in Zimbra

Setup new Treasurer

• Checkout books from subversion
• Configure Gnucash
  • Preferences
    • General
      • Files: Uncheck Compress Files
      • Retain log files: Never

Mondays, Wednesdays, Saturdays

it's recommended to do these in a short timeframe, while at the shop

• Remove any bills and donations from the donation box at the shop
• svn up the gnucache directory
• Added any bills and donations to gnucache
• svn commit gnucache directory
  • This notifies the webmaster to do the following:
  • svn up the gnucache directory on the webserver
  • run donation_check.pl for the current and past few months
  • perform the needed add_user and mark as paid operations
• run report.pl for the current month and update the channel topic
  • ./report 04 2012 | tee 2012.04.log

Tuesdays, Thursdays

• Fill out bank deposit
• Make bank deposit

First of the Month

• Schedule rent payment

About the 25th

• Pay utility bill when it gets emailed to treasurer@

The day or so before the monthly meeting

• run report.pl and update Treasurer Report section of meeting page

Accounts

• Amazon Associate
  • Use above to check balance. Note, if we are receiving this by check, there is a threshold of $100 before check is cut.