Difference between revisions of "Treasurer"
From Makers Local 256
(→About the 25th: updated how paying utilities is done) |
(→Setup new Treasurer: added step for setting up treasurer scripts) |
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==Setup new Treasurer== | ==Setup new Treasurer== | ||
* Checkout books from subversion | * Checkout books from subversion | ||
| + | * If running linux, install the following packages for running report.pl script: | ||
| + | ** sudo apt-get install libxml-smart-perl | ||
* Configure Gnucash | * Configure Gnucash | ||
** Preferences | ** Preferences | ||
| Line 56: | Line 58: | ||
**** Files: Uncheck Compress Files | **** Files: Uncheck Compress Files | ||
**** Retain log files: Never | **** Retain log files: Never | ||
| − | |||
==Mondays, Wednesdays, Saturdays== | ==Mondays, Wednesdays, Saturdays== | ||
Revision as of 09:43, 22 June 2012
Contents
[hide]Description
See Bylaws.
Duties
Continuous
- Writing Receipts
- Ensure 501c3 Compliance is being Followed.
- Collaborate with those doing fund raising for the organization.
- Uphold Makers Local 256 Financial Policies
Monthly
- Collect Membership Dues
- Pay Bills
- Record transactions in Ledger
- Mark member donations in Donations WebApp
- Prepare Treasurer's report for Board meeting
- Report should consist of, or include figures from the Ledger
- Report should mention if we cannot make our next months immediate bills
- Report should include a list of delinquent members
Annually
- Prepare Treasurer's report for Member's Meeting
- File Tax Forms (990-N)
Action Items
Current
See Action Items
Action Item Notes
Past
- Acquire Non-Profit Status
- Obtain EIN from IRS
- Obtain Makers Local 256 bank account
- File for 501c3 Status
Tools
- Company Matching page for donation matching
- Treasurer/Transition Checklist page for transitioning office of Treasurer
Workflows
Writing Receipts
- Get Name, Address, Phone number, List and quantity of items
- Use receipt template.odt
- Fill out and print
- Sign and scan it
- Save the pdf in the Board Briefcase in Zimbra
Setup new Treasurer
- Checkout books from subversion
- If running linux, install the following packages for running report.pl script:
- sudo apt-get install libxml-smart-perl
- Configure Gnucash
- Preferences
- General
- Files: Uncheck Compress Files
- Retain log files: Never
- General
- Preferences
Mondays, Wednesdays, Saturdays
it's recommended to do these in a short timeframe, while at the shop
- Remove any bills and donations from the donation box at the shop
- svn up the gnucache directory
- Added any bills and donations to gnucache
- svn commit gnucache directory
- This notifies the webmaster to do the following:
- svn up the gnucache directory on the webserver
- run donation_check.pl for the current and past few months
- perform the needed add_user and mark as paid operations
- run report.pl for the current month and update the channel topic
- ./report 04 2012 | tee 2012.04.log
Tuesdays, Thursdays
- Fill out bank deposit
- Make bank deposit
First of the Month
- Schedule rent payment
- Schedule waste away payment
- Schedule Knology payment
About the 25th
- Utility bills are on autopay. the treasurer@makerslocal.org email address should receive an email when the amount has been deducted. reflect this in gnucash.
The day or so before the monthly meeting
- run report.pl and update Treasurer Report section of meeting page
Accounts
- Amazon Associate
- Login Name: amazon@makerslocal.org
- Use above to check balance. Note, if we are receiving this by check, there is a threshold of $100 before check is cut.
- Setup Instructions: Amazon
