Meetings
From Makers Local 256
Revision as of 17:26, 7 April 2009 by Saratheneale (Talk | contribs)
Calendar
- April 21 2009, 7:30pm - 8:30pm: General Meeting at shop
Meetings
July 22 2008
| Topic | Presenter |
|---|---|
| Money from non members/Members rules | Jeff/Matt |
| Treasurer's Report | Jeff |
| Proposal for an Action Item List | Jeff |
| In person monthly meetings | Nathan |
| Liability release forms | Jeff |
| Keep refrigerator cleaned out | Nathan |
| Set Next Open House Date | Sara (please see discussion below) |
| Swap Meet | Ray |
| Hamfest | Greg |
| Get 1 person to join | Jeff |
| Coda development (for Bylaws) | Jeff or David |
| Makers Local Shirts | Nathan |
August 26 2008
| Topic | Presenter |
|---|---|
| Open House (flyer, projects) | Everyone |
| Appointment Making System | JimShoe |
| Review of Action Items | Everyone |
| MrWorld wants a Key | Everyone |
| Phreaknic planning - which projects need to be done and by when. | Everyone |
| What Email address to use for paypal? | Jeff / Matt |
September 23 2008
| Topic | Presenter |
|---|---|
| Open House Review | Everyone |
| Next Open House Date | Everyone |
| 501c3 Status | Omegix |
| Front Page Edits | JimShoe |
| Phreaknic Status update | Everyone |
| non board member attendance at Board meetings | Brimstone |
| Review of Action Items | Everyone |
October 28 2008
| Topic | Presenter |
|---|---|
| 501c3 Status | Omegix |
| Fire Extinguisher Reimbursement ($49.97) | Omegix |
| USB Servo Equipment Reimbursement (Cost about $60, Asking for $48) | Omegix |
| Discuss Open House | JimShoe && Everyone |
| Set cleaning day for Open House | Everyone |
| Do we need a sign? | JimShoe |
| Review of Action Items | Everyone |
| Phone availability \ liability | Omegix |
November 18 2008
| Topic | Presenter |
|---|---|
| Review of Action Items | Everyone |
| Formation of group (1-3 members) for design/creation of www front page | korc |
| Tutorial on operation of gas heater | ??? |
| Membership approval | Omegix |
| Key additions | Omegix |
| State Farm's insurance policies | Omegix |
| Discussion of Election Process/Election of Board/Officers | Everyone |
December 16 2008
| Topic | Presenter |
|---|---|
| Review of Action Items | Everyone |
| Vote on Key Requests | Everyone |
| What to do with extra stuff/Cleaning Day | Nathan |
| Treasurer Report | Jeff |
| Next Open House | Raymond |
| Need to find a new place | Jeff |
January 13 2009
| Topic | Presenter |
|---|---|
| Review of Action Items | Everyone |
| Compiling of Charter Member pledge amounts for second fiscal year (starts in april) | Jeff |
| Business Personal Property Coverage | Jeff |
| 501c3 Status | Jeff |
| Green dotted items | Nathan |
| Space | Bob, Jeff, Ray, Nathan, Greg |
February 17 2009
| Topic | Presenter |
|---|---|
| Review of Action Items | Everyone |
| Reimbursement Request for Filing Amendment 3 | Treasurer |
| Need a volunteer to maintain dues collection list and dues requests from non board memebrs | Treasurer |
| Open House | JimShoe |
| Info to give Jennifer in preparation of our Open House | JimShoe |
| Vote on any new membership application | JimShoe |
March 24 2009
| Topic | Presenter | |
|---|---|---|
| Review of Board Action Items | Chairman | Action Items |
| Treasurer's Report | Treasurer | Action Items |
| Netadmin Report | TBD | Action Items |
| Facilities Committee Report | Facilities Committee | Action Items |
| Project | Chairman | Action Items |
| Publicity & Events | Publicity Chair | Action Items |
| New Member Recognition | Secretary | |
| Decide next meeting date | Chairman | |
| Update "Action Items Closed Since Last Meeting" Redmine Filter 'Closed' date to be today's date | Chairman | |
| Change Door Code | Secretary | |
| Proposal/0007-Modification to membership Application | Jeff | |
| New Make Shop Space Update | Everyone | |
| Open House Final Review | Everyone |
Emergency March 31, 200-
Contents[hide] |
Date/Location
- March 31 2009
- 7:30pm
- Shop
- General list invited, Board Members
Agenda
no formal agenda. An emergency meeting was called to discuss which location was the best to pursue for Makers Local 256 to move to.
Attendance
(from memory. Please correct if I'm forgetting someone). Board Members:
- bob
- sara
- matt
- ray
- greg
- nathan
- kinsey
- dave
Other Members:
- tim
- mog
Others:
- Jake
Notes
Taken informally by Sara.
Meeting Notes
- Bob made a decision chart for 3 locations. Everyone's leaned toward the Brown St. Location.
On the Brown Location:
- Bad news:
- deposit huntsville utilities = 2x the largest power bill within the last 5 years.
new place = $1200 deposit. Brown St. vs the $300 utility we have now.
- More slightly bad news: he's also got another person that asked about it.
- Writing out the numbers:
$2700 Initial Outlay for Brown St. $1500 + 1200 deposit.
Brown St - no deposit- first and last months rent = $1500.
we have $1000 in the bank account?
- A suggestion is made to have a bake sale.
- inital move in costs for other two places:
- Jordan - $800 for Jim intially. Don't know about deposit. Lot of money out of pocket to fix up. including wiring. over the next 4 - 5 months at least.
- Ray: We came up with $2510 a year ago for start up costs. Surely, we can come up with $2700.
- Guest suggestion: Maybe just stay here and save up the money.
- no one wants to do that because we can't get new members without more space.
- Bob can pay his year up front. And that will take care of us for now. but thats 900 that goes away, and we need an extra 100 a month theoretically.
- Utilities Idea: have an air conditioner monitor that cuts off when we get close to budget.
- Can we afford $920 a month?
- Money Suggestions
- Supposedly, we have a couple extra $ a month.
- Ray's tax return is going straight to the shop.
- Bob says enlist an accountant once a quarter.
- A suggestion is made to get each member to cough up $20. if we have 22 members, that's $420 right there.
- if we get the deposit back for the current spot, that money can go towards our start up costs.
- dave's thinking of calling the utility place up. and begging to knock down the utility deposit.
- It could be a year before we get company match contributions.
- Is there a time frame we want? End of the week, etc.
- Maker Friends Willing to Throw $ at Startup Costs
- Bob throws out $1200 for the deposit. Put utilities deposit back in the bank account.
- Dickie $305
- Tim friday 300 no questions one time.
- Nathan $304
- Kinsey $300
- David $300
- Bob will pay utility deposit (counts of upfront).
- Jake might be able to put in $100
- Chart of StartUp Costs
- Rent $740
- Deposit: $1500
- Utility Deposit: $1200
- Net: $20
- Utility: $100
- First Month Bill Totals: $2970
- Second Month Bill Totals: $1020
- Proposal is made to pursue Brown St. Location. All board members present vote in favor.
- A suggestion is made for a Donations Page with honors for big donors.
- Mog asked Marc Spencer about donating. told him that our first month is about 3k.
- Call Treasurer to make sure our numbers jive
- Has our $650 from this month come out yet? yes
- Bob - will call Mike and say Yes we'll take it.
- need to sit down with Jeff and go over the books. calling and putting him on speaker phone.
- He will make a $513 deposit.
- There's already $915 in the bank even with April bill taken out.
- Have paid the rent for April.
- Donations for April are going into bank tomorrow.
- Total will now be $1400 in the bank tomorrow. Does not include donations in box
- our insurance will probably go up.
- Jeff expects our monthly total will go up by $200.
- Donation Box Results. around $315 in box. just donations and applications.
- Bob will call Mike tomorrow. Can we move in early for overlap time?
